SUBJECT/RECOMMENDATION:
Title
Approve a professional services agreement and work order with PBK Architects, for the design of the Eddie C. Moore Complex Renovations project (25-0032-PR) in the amount of $1,430,149.00 per Request for Qualifications (RFQ) 41-25; transfer $740,000 from Athletic Fields R & R (M2207) to E.C. Moore Renovations (C2510) at mid-year; and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Eddie C. Moore complex includes fields 1-4 and the multipurpose fields east and west. The project scope includes design and construction of a new press box to replace the existing building and renovation of the surrounding field areas to enhance functionality, safety, and aesthetics, and to meet current accessibility and operational standards. The project will involve structural and civil engineering evaluations, press box design, site improvements, and utility coordination. The existing building is inadequate to meet the current needs of the local teams and will increase sports tourism use.
In July 2025, Request for Qualifications (RFQ) No. 41-25 was issued seeking an architectural firm to design the renovation of the Eddie C. Moore complex.
The RFQ selection committee, consisting of seven representatives from the Parks and Recreation and Public Works departments, conducted interviews with five of the seven architectural firms that submitted qualifications. The committee selected PBK Architects to design the renovation of the Eddie C. Moore complex.
PBK was chosen as they combine extensive experience, proven local performance, and a client-focused approach tailored to Clearwater’s needs. PBK brings to the project nearly nine decades of architectural expertise, a $20B portfolio in sports and recreation facilities, and a Florida-based sports division skilled in delivering upgrades within active, community-use environments. Their 25+ year relationship with the City of Clearwater demonstrates deep familiarity with local processes, permitting, and expectations, supported by a large, flexible team of 130+ Florida professionals. PBK’s commitment to clear communication, responsiveness, and collaborative problem-solving-along with a strong track record in sustainable, resilient design-positions them to enhance the Eddie C. Moore Complex with minimal disruption and long-term value.
This work order will include schematic design phase (programming and site planning), design development (initial stakeholder and Land Development team reviews), construction documents, permitting, and construction administration.
It is anticipated the design services will be completed within 10 months, followed by 12 months for construction from issuance of Notice to Proceed. A Request for Qualifications (RFQ #13-26) will be issued seeking a construction manager at risk to provide preconstruction phase services and a negotiated Guaranteed Maximum Price (GMP) to construct the project. The GMP will be presented to Council for approval in late 2026.
The design fees were refined through scope clarification and corrections. Stormwater management and drainage design were formally added to the project description to accurately reflect the required services, and an allowance added for foundation design associated with sports complexes and associated lighting.
Total budgeted funds for this project are $21,850,000 of which $7,750,000 is from a TDC grant. Current funding available for this agreement is $1,060,000 for design services. Staff is requesting a mid-year transfer of $740,000 from Athletic Fields R & R project M2207 to fund this item and future construction management costs. The remainder of funding for this project is budgeted in FY2026/27 to FY2028/29
Total budgeted funds for this project are $21,850,000 of which $7,750,000 is from a TDC grant. Current funding available for this agreement is $1,060,000 for design services. Staff is requesting a mid-year transfer of $740,000 from Athletic Fields R & R project M2207 to fund this item and future construction management costs. The remainder of funding for this project is budgeted in FY2026/27 to FY2028/29.
APPROPRIATION CODE AND AMOUNT:
Total budgeted project cost $21,850,000. With the transfer of $740,000 from Athletic Fields R&R (M2207) at mid-year there will be sufficient funding in project 3157575-530100-C2510 for this agreement.
STRATEGIC PRIORITY:
High Performing Government
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
Economic & Housing Opportunity
2.3 Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
