SUBJECT/RECOMMENDATION:
Title
Approve a contract (purchase order) with APG Electric, Inc. for services necessary for the City’s compliance with the requirements of the National Fire Protection Association Standard, NFPA 70E, Handbook for Electrical Safety in the Workplace, 2015 edition, price not to exceed $530,219; and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The National Fire Protection Association has produced NFPA 70E, a standard established to protect electricians from arc flash hazards. A single arc flash incident can cause catastrophic injury or death. Compliance with NFPA 70E is required by the Occupational Safety and Health Administration (OSHA). While the City is not regulated by OSHA, the City is voluntarily compliant with OSHA standards in the interest of employee safety.
City staff has identified a need for a third party expert to assist the City in becoming compliant with NFPA 70E. The City issued RFP 05-16 on November 10, 2015. Among the five respondents, the City requested three firms to deliver verbal presentations. APG Electric, Inc., d.b.a. APG Engineering (APG), was the successful respondent. Their services under the contract will include an analysis of 4,929 electrical components. Deliverables include the following:
• Complete Engineering Analysis and Review of electrical distribution systems to include Short Circuit, Fault Current, Protective Device Coordination Study, and Arc Flash Analysis with detailed engineering analysis and recommendations by a State of Florida Certified Professional Engineer
• Prepare report with findings and recommendations
• Provide Arc Flash Hazard label per NFPA-70E
• Training and/or training documentation
• Assist the City with upgrading its electrical safety program
Recommendations to be provided by APG will be aimed at reducing the potential for an arc flash incident. This contract will provide for each electrical component, with the potential to produce an arc flash, to be labeled. The label will inform the electrician of the hazard level and the required personal protective equipment to be used. Ultimately, the service to be provided by APG under this contract will result in a safer work environment for city electricians and contractors.
APPROPRIATION CODE AND AMOUNT:
A mid-year amendment will increase the City’s Central Insurance Fund, cost code 0590-07590-530100-519 (Professional Services) to fund this contract. Offsetting revenues will be recognized from Central Insurance Fund reserves.
USE OF RESERVE FUNDS:
After appropriation of the above $530,219, remaining available Central Insurance Fund reserves total $17,320,036.