SUBJECT/RECOMMENDATION:
Title
Award Purchase Orders, in the total annual amount of $1,500,000 for the purchase of diaphragm gas meters, regulators, rotary gas meters, and gas regulators, for the period January 1, 2019 through December 31, 2019, authorize two, one-year extension periods, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid #27-18 was issued in August 2018, for the supply of natural gas meters and regulators on an as-needed basis for the Clearwater Gas System (CGS). Six bids were received and equipment samples were requested from multiple vendors for evaluation of specification compliance, including coatings and compatibility requirements.
Four vendors have been selected as the most responsive and responsible bidder, meeting the specifications for Bid #27-18, to be awarded as follows:
Elster American Meter
Bid Items 1, 2 - chosen because the lower bids contain internal components and materials which do not meet bid specifications
Bid Item 3 - low bid, meets specifications
M.T. Deason Co.
Bid Items 4 and 5 - chosen because the lower bids contain internal components and materials which do not meet bid specifications
Bid Item 16 - chosen because the lower bid contains internal components and materials which do not meet bid specifications
Dresser, LLC
Bid Items 6, 7, 8, 9 - low bids, meet specifications
Control Southern Inc.
Bid Items 10, 11, 12, 13 - chosen because the lower bids contain plastic internal components that do not meet bid specifications
Award Note
Bid Items 14, 15 - No award due to incorrect specifications in the bid
All materials are code approved and the meters and regulators will be used on the Clearwater Gas System Distribution System for new customers as well as replacing existing meters that have reached the end of their useful life.
Funding is requested in a lump sum so staff has the flexibility to allocate to each vendor as needed during each one-year term. CGS is not obligated to expend the entire amount being requested.
APPROPRIATION CODE AND AMOUNT:
Funding is available in Pinellas New Mains/Service Lines 3237323-96377, Pasco New Mains/Service Lines 3237323-96378, Gas Meter Change-out Pinellas 3237323-96367, and Gas Meter Change-out Pasco 3237323-96379 in the Clearwater Gas System Budget.