SUBJECT/RECOMMENDATION:
Title
Ratify and confirm payments in the amount of $666,256.80 for restoration work at BayCare Ballpark (Phillies Stadium) to include roof repairs, freezer replacement, drywall replacement, painting, and damaged contents removal due to the damage caused by Hurricane Milton. (consent)
Body
SUMMARY:
In the aftermath of Hurricane Milton on October 9-10, SERVPRO of Largo and various city contractors were activated to protect and clean out the facility from further water, wind, and mold damage due to the flooding and wind damage caused by the storm. On December 19, 2024, City Council approved costs totaling $1,958,684.86 for the initial mitigation work to protect and prevent further damage, which included cleaning, removal of debris and water, removal of carpet, flooring and drywall up to 24 inches above the water line, dehumidification and sanitization to mitigate mold growth. Additionally, City Council approved commencement of restoration work to meet the timeline of the Phillies’ Opening Day for Spring Baseball on February 10, 2025.
Restoration work performed by Servpro in this request included additional roof repairs, interior reconstruction, and replacement of a walk-in freezer.
Due to time constraints and the need to expedite repairs ahead of Spring Training, Garland Roofing, the City’s contracted roofing repair vendor, was contacted to perform the necessary work.
McMullen Air, the original supplier of the walk-in freezer, was contracted to provide the replacement unit.
SERVPRO was selected to perform the emergency restoration services due to the quality services they have provided on other city claims and because they are on our response contractor recommendation list from the city’s insurance carriers and broker. They continue to be responsive, and Risk Management was confident that they could handle the complexities of the Hurricane Milton response and recovery after damage assessments were completed. Once the EOR inspected city buildings, SERVPRO was activated to mitigate, and they completed the assigned reconstruction work by January 1, 2025.
SERVPRO is nationally recognized for commercial and residential disaster mitigation and recovery and has the experience, staff, and equipment to complete large loss mitigation and recovery by reducing the cost of mitigation and damage due to delay. This benefits the city by maximizing the insurance recovery for the city’s insured properties.
The insurance adjuster assigned by the city’s property insurance carriers initially estimated damages of $4,862,000, less a deductible of $2,186,500, which would yield insurance reimbursement of $2,675,500 based on the initial estimate. To date, the city has incurred $2,624,941.66 of costs at this location ($1,958,684.86 approved by City Council in December plus $666,256.80 requested in this agenda item). $500,000 is expected from NFIP for building damages, which will reduce the city’s deductible to $1,686,500. However, all costs have not been submitted to the city for the adjuster’s review, so the initial estimate of damages is subject to change. The city expects to be reimbursed by our property insurance carriers for all costs incurred less the deductible. The city has applied to FEMA for reimbursement of the deductible amount.
APPROPRIATION CODE AND AMOUNT:
This work was funded by the city’s Central Insurance Fund:
5907590-545900-D2501 - Claims - Hurricane Milton $666,256.80
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
