SUBJECT/RECOMMENDATION:
Title
Approve an increase on the purchase order to QTM, Inc of Oldsmar, FL, for pit repairs to the Solid Waste Transfer Station in the amount of $132,431.00, for a combined total amount of $227,431.00, pursuant to ITB 52-22 Welding, Metal Fabrication and Related Services and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On August 23, 2022, Procurement issued Invitation to Bid (ITB) #52-22, Welding, Metal Fabrication and Related Services for Public Utilities and five responsive and responsible bids were received. QTM, Inc. was the lowest responsive and responsible bidder in accordance with the bid specifications. A purchase order was issued on October 17, 2022 in the annual not-to-exceed amount of $50,000.00 for a period of one year, with two, one-year renewal options. In the first renewal term, an increase of $45,000.00 was approved by the City Manager for additional work needed by Public Utilities. QTM, Inc. has agreed to extend this pricing to Solid Waste. With this purchase by Solid Waste, the total amount allocated in year two of the contract will be $227,431.00.
The existing Solid Waste Transfer Station facility at 1005 Old Coachman Rd. has two pits that are used to transfer refuse from front loaders, side loaders and roll off trucks into tractor trailers that transport refuse to the Pinellas County Waste to Energy facility. Pit#2 has 12 existing steel panels weighing 650 lbs each that are pulling from the concrete wall, hanging loosely above the floor below, creating a dangerous situation which required closing of this pit until repairs can be made. Pit#1 has only two existing steel panels that are beginning to pull from the concrete wall, needing replacement. Currently, this is our only functional pit.
This project will repair both pits to like-new condition and provide city staff with a functioning facility to perform their assigned tasks safely.
APPROPRIATION CODE AND AMOUNT:
3247324-563800-M2301 $132,431.00
A mid-year budget amendment will provide a transfer of $130,000.00 from capital improvement project C2302, Rebuild Solid Waste Admin Complex, to capital improvement project M2301, SW Facility R&R, to provide funding needed for this contract.
USE OF RESERVE FUNDS:N/A
STRATEGIC PRIORITY:
The item falls under objective 1.2 (maintaining public infrastructure) within High Performing Government and objective 4.2 within Environmental Stewardship (waste reduction practices).
