SUBJECT/RECOMMENDATION:
Title
Ratify and confirm a purchase order to Tetra Tech, Inc. of Maitland, FL for disaster debris monitoring as a result of Hurricane Helene (Task Order 1) and Hurricane Milton (Task Order 2) in a cumulative amount of $1,751,140.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative purchasing, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City entered into an Interlocal Agreement with Pinellas County for Disaster Debris Monitoring and Management Services. Pinellas County issued solicitation 22-0601-P for these services, selecting Tetra Tech as an awarded vendor.
Solid Waste requests Council’s authorization to approve the task orders by Tetra Tech for Disaster Debris Monitoring Services related to both Hurricane Helene and Hurricane Milton totaling $1,751,140.00
• Task Order 1 - Hurricane Helene (Debris Monitoring): This task order, valued at $77,520.00, covers hiring, scheduling, training, and managing field staff; certifying contractor vehicles for debris removal; monitoring and documenting contractor operations; and developing operational reports. The focus will be on reviewing and reconciling contractor invoices before submission to the City for processing. The estimated project term is from September 27, 2024, to October 7, 2024, unless extended by written agreement.
• Task Order 2 - Hurricane Milton (Debris Monitoring): This task order, with a not-to-exceed amount of $1,673,620.00, includes similar responsibilities-hiring, scheduling, training, and managing field staff; certifying contractor vehicles; monitoring and documenting contractor operations; and preparing operational reports, with a focus on invoice reconciliation. The estimated project terms runs from October 8, 2024 through April 30, 2025 unless extended by written agreement.
Authorization is requested to utilize this ILA with Pinellas County for these services which is valid through December 31, 2027.
APPROPRIATION CODE AND AMOUNT:
These work orders will be coded to Solid Waste cost codes 4242088-546300-D2402, Disaster Response (Hurricane Helene), and 4242088-546300-D2501, Disaster Response (Hurricane Milton), based on the cost estimated per storm. Current funding will come from Solid Waste reserve funds, reimbursement from FEMA will be pursued.
To date, $6,196,157.50 in FEMA reimbursement has been received by Solid Waste for Category A (storm debris).
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Within High Performing Government, this item falls under Item 1.4: Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
