SUBJECT/RECOMMENDATION:
Title
Approve an increase and proposal with Kokolakis Contracting, Inc., of Tarpon Springs, FL., for repairs to the Clearwater Beach Marina fuel dock caused by Hurricane Helene in the amount of $420,360.00 bringing the project total to $460,360.00 pursuant to Request for Qualifications (RFQ) 51-24 and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Hurricanes Helene and Milton caused structural damage to both the main dock and the fuel dock at Clearwater Beach Marina. These docks are essential infrastructure for supporting the commercial operations at the marina, which provide a necessary revenue stream to offset renovation expenses.
To ensure the Clearwater Beach Marina renovation project stays on schedule and within budget, and to mitigate potential impacts on market conditions, labor availability, and costs, both docks must be repaired. This will allow the commercial tenants to be relocated and continue operating during construction. The commercial fleet generates approximately $46,000.00 in monthly rental revenue for the City.
On November 7, 2024, Council approved a work order to Kokolakis Contracting, Inc. for repairs to the main dock. During this meeting, Council was advised that the fuel dock had sustained more significant damage, and a work order for its repair would be presented to Council at a later date.
In October 2024, a purchase order was issued to Kokolakis for $40,000.00 to assess the fuel dock at Clearwater Beach Marina. Following this assessment, Kokolakis submitted a proposal to repair the fuel dock, which had been damaged by Hurricane Helene, at a cost of $420,360.00 bringing the total project cost for structural repairs to $460,360.00.
Kokolakis Contracting, Inc. was selected as the Construction Manager at Risk (CMAR) because they are already mobilized for the Clearwater Beach Marina renovation project and have extensive knowledge of the project's scope and the needs of the City and its commercial tenants.
City staff consulted with Tetra Tech, Clearwater's monitoring consultant for FEMA reimbursement, who indicated a high level of confidence that FEMA will reimburse the City for costs required to restore the docks to their pre-storm condition.
APPROPRIATION CODE AND AMOUNT:
This purchase will be charged to the Beach Marina Capital Fund, cost code 3327332-530300-D2402, contractual services - Hurricane Helene, funded by Marina Fund revenues. Although uncertain, City will be seeking FEMA reimbursements for this expense.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
1.3 Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
