SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to multiple vendors as listed, for various roof repairs and replacements, in the cumulative annual not-to-exceed amount of $1,000,000.00 for term October 1, 2024 through September 30, 2025, with the option for four, one-year renewals through the duration of the respective piggyback contract or through the end of September 2029, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY
Building & Maintenance’s (B&M) roofing repairs and replacements have been procured by piggybacking other government entities’ contracts. Staff is requesting the ability to piggyback existing contracts for Advance Roofing Inc., Garland/DBS Inc. and Quality Roofing Inc. for various roofing projects throughout the city for the duration of their respective term of contract or through the end of FY2029. This will allow B&M to benefit from pre-negotiated prices for various items required.
Piggyback Contracts:
Advanced Roofing, Inc. of Ft. Lauderdale FL - City of Sunrise Contract #19-17-12-HR Roofing Maintenance & Repairs valid through May 31, 2025.
Garland/DBS, Inc. of Cleveland, OH - Omnia Contract PW1925 (Racine County Wisconsin) for Roofing Supplies and Services, Waterproofing, and Related Products and Services valid through October 14, 2029.
Quality Roofing Inc. of Tampa FL - City of Tampa Contract #23-P-00386, Roofing Services valid through June 29, 2025.
Authorization is requested to add additional piggyback contracts as needed throughout the year(s) which will be vetted through the Procurement Division.
Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year(s), in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
Funds are available in General Services operating cost code 5656531-530300, Contractual Services, for city-wide maintenance/repair; capital project GSBM180003, Roofing Repair & Replacement, for roof replacements at “General Government” facilities; and in various capital improvement projects based upon location.
The General Services Fund is an internal service fund of the City which supports city-wide building maintenance. Capital project GSBM180003 is funded by General Fund revenues and other capital projects to be used are funded with their respective Utility and Enterprise Fund revenues based on facility ownership.
STRATEGIC PRIORITY:
These services help accomplish Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 1.3, identify resources required to sustain level of service 3.2, proactive code compliance, and targeted revitalization.
