SUBJECT/RECOMMENDATION:
Title
Authorize a Guaranteed Maximum Price proposal to Sport Surfaces, LLC of West Palm Beach, Florida, for cleaning and refurbishment of tennis and pickleball courts at four Parks and Recreation facilities, including McMullen Tennis Complex, Forest Run Park, Wood Valley Park, and Woodgate Park, in the cumulative amount of $167,562.00, pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, and 2.563(1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same.
Body
SUMMARY:
SUMMARY:
This proposal is for the cleaning and refurbishment of 13 existing tennis/pickleball courts within the noted City parks, and includes pressure washing, resurfacing, court restriping, installation of fiberglass membranes, new post and net installations, and the removal of tree roots causing damage to the playing surface. The cleaning and refurbishment of these courts will provide additional years of service for these facilities, while repairing well-used facilities which have deteriorated from age and use.
The proposed pricing for Sport Surfaces, LLC is established under a contract with Martin County, pursuant to RFB No. 2023-3466. Sport Surfaces, LLC. was approved by the Martin County Board of County Commissioners as the most responsive bidder for Recreational Court Resurfacing on February 21, 2023, for an initial contract term expiring February 21, 2026. Sport Surfaces, LLC was selected after reviewing numerous active municipal contracts based on competitive pricing, craftmanship, past reliability and professionalism. Their ability to deliver quality services, expedite designated timelines, and communicate clearly with the client makes them the resurfacing contractor to be considered for this project.
Of the $167,562.00 requested, $132,002.00 will be acquired through the piggyback contract with Marion County. The remaining $35,560.00 is deemed impractical, with breakdowns as follows: $30,550.00 for nets and posts, $1,410.00 for root removal and asphalt repair, $1,650.00 for electricity, and $1,950.00 for water.
This contract is for a period of 180 days, to begin upon issuance of a notice to proceed.
This item is consistent with the Community Development Code as well as the Comprehensive and Strategic Plans.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project M2207, Athletic Field R&R, to fund these work orders. This project is funded by General Fund revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.1: Support neighborhood identity through services and programs that empower community pride and belonging.
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
