SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Motorola Solutions, Inc. (Motorola) of St. Petersburg FL, for the purchase of a Mach Alert Fire Station Alerting (FSA) system in an amount not to exceed $108,940.46 pursuant to Code of Ordinances - Section 2.563(1)(c), Piggyback, and Section 2.563(1)(d), Non-Competitive Purchase (Impractical) and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Fire Station 45 (FS45) requires a new Mach Alert Fire Station Alerting (FSA) system to replace the alerting equipment originally installed when the station was constructed in 2014.
The Mach Alert FSA system is a comprehensive, multi-channel alerting solution designed for public safety operations. It is intended to reduce first-responder turnout and response times, minimize stress on both dispatchers and firefighters, utilize proven and reliable technology, integrate seamlessly with all Computer-Aided Dispatch (CAD) platforms, support compliance with ISO requirements, and meet National Fire Protection Association (NFPA) 1221 and 1710 standards.
The upgraded system will enhance firefighter safety and operational efficiency by alerting only the personnel assigned to the responding unit. The system interfaces directly with the CAD system to provide automated station alerting and also functions as a manual or backup alerting method if the CAD system is unavailable. Dispatch operators can access and control the system through a browser-based graphical user interface on a Windows-based workstation, allowing manual selection of alert sequences, stations, and zones as needed.
The base system equipment for Fire Station 45 includes one Mach Alert Station Controller; an LED zone lighting system consisting of 39 canned lights and three light strips; 15 zone touchpad selector switches; seven LED controllers with required licenses; and three turnout timer displays.
System acceptance will occur upon successful completion of a Functional Acceptance Test Plan (FATP). The FATP will be developed during project implementation and will verify system functionality, features, and failure modes to ensure the solution operates in accordance with design specifications. Testing will include performance and verification of network interfaces, dispatch center equipment and software, and end-to-end station alerting, with functional testing conducted during the field-testing phase.
Authorization is requested to piggyback Sourcewell Contract No. 020625-MOT, Public Safety Communications Technology and Hardware Solutions, through the State of Minnesota, which is valid through July 24, 2029. The total system purchase price is $118,195.86, consisting of $52,603.00 for equipment at contract pricing and $56,892.86 for installation services.
The installation services are considered impractical to competitively procure, as installation by another vendor would void the system warranties. Also included in the total cost is $8,700.00 for Year 2 warranty coverage and on-site support. Motorola has offered an additional $9,255.40 discount, reducing the total system cost to $108,940.46.
Payment will be structured with 50% due upon shipment of the equipment and the remaining 50% due upon final acceptance of the system.
This project is funded under Capital Improvement Project (CIP) M2506, Fire Station Alerting System, and a portion of the project cost will be reimbursed by Pinellas County, as the system supports fire protection services provided to unincorporated residents within the Clearwater Fire District.
APPROPRIATION CODE AND AMOUNT:
Funding is available in Capital Improvement Project, M2506, Fire Station Alerting System, to cover this purchase. This project is funded by General Fund Revenues and County Fire Tax reimbursement.
USE OF RESERVE FUNDS:
NA
STRATEGIC PRIORITY:
1.4 Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
