SUBJECT/RECOMMENDATION:
Title
Authorize purchase order(s) to multiple vendors for vehicle and equipment repair, maintenance, and collision services in the cumulative not-to-exceed amount of $5,000,000.00 over the potential five-year term, consisting of an initial one year term beginning July 16, 2026, with the option for four additional one-year renewal terms at the City's discretion, pursuant to ITB 27-26, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Fleet Division is requesting authorization to award Invitation to Bid (ITB) 27-26, Vehicle and Equipment Repair, Maintenance, and Collision Services, to the following qualified vendors:
• 2396: Tampa Springs Co
• Collision Auto Pros
• Dayton Andrews Inc
• Ferman of Countryside LLC
• Final Touch Collision
• Harborside Fleet Solutions
• Mercado Motors LLC
• Nextran Truck Centers
• R&B Autobody Transport Refinishing
• Reliable Transmission Services
• Rush Truck Centers of Florida, Inc
• Southwest Collision
• Sunset Garage Auto Works LLC
• Sunshine Automotive Inc
• Supersport Classics LLC
• Trucks & Parts of Tampa LLC
• Walker Ford
• Xtreme Precision Auto Collision LLC
All recommended vendors met the requirements of the bid specifications and are considered responsive and responsible bidders.
A multiple-vendor award is in the City's best interest due to the diverse nature of the City's fleet and the specialized repair, maintenance, and collision services required to support City operations. The City's fleet supports critical public services, including public safety, public works, utilities, parks and recreation, and administrative functions. Awarding multiple vendors provides the operational flexibility and service capacity necessary to assign work based on vendor qualifications, specialized expertise, availability, location, and overall value to the City while reducing vehicle downtime, supporting emergency response needs, and ensuring continuity of operations. Services will be assigned on an as-needed basis, and no minimum amount of work is guaranteed to any vendor.
APPROPRIATION CODE AND AMOUNT:
Funding for the current fiscal year's portion of this contract is budgeted in General Support Services Department - Fleet Maintenance Division cost code 5666611-530300, Contractual Services. The requested contract authorization is for a cumulative not-to-exceed amount of $5,000,000.00 over the potential five year term. Funding for future years is contingent upon approval and appropriation through the annual budget process.
The Fleet Maintenance Division is funded through the General Services Fund, an internal service fund established to provide citywide vehicle and equipment maintenance services to City departments.
STRATEGIC PRIORITY:
This purchase supports the objectives of a High Performing Government (1.2) by ensuring City vehicles and equipment remain safe, reliable, and available to support efficient municipal operations and uninterrupted public service.
