SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Elxsi dba Cues of Orlando, FL for the purchase of a Ford F550 diesel cab with a 16’ cargo box equipped with Cues equipment in the amount of $514,399.74 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c) - Piggyback; declare G4858 surplus and authorize disposal by auction or trade-in pursuant to code sections 2.623(6) and (7), whichever is deemed to be in the City’s best interest, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The Public Utilities Department uses camera trucks, also referred to as closed-circuit television (CCTV) trucks, to inspect and assess the City’s wastewater collection system. Vehicle G4858, a 2020 Ford F550 Cues Truck, is listed on the Vehicle Replacement List (VRL) for Fiscal Year 2027.
On March 5, 2024, the vehicle sustained roof damage that resulted in water intrusion. Multiple repair attempts did not resolve the leaks. Continued moisture penetration led to mold intrusion and deterioration of interior structural components. On December 10, 2025, the Risk Management Division classified the vehicle as a total loss.
The General Services Department, in coordination with the Public Utilities Department, requests authorization for an expenditure not to exceed $514,399.74 for the purchase of a 2026 Ford F550 cargo box truck equipped with Cues technology. The estimated build lead time for the replacement unit is approximately nine months.
The pricing is based on a competitively awarded contract through the Houston-Galveston Area Council, Contract SC06-24, which is valid through May 31, 2028. Authorization is requested to piggyback this contract pursuant to Clearwater Code of Ordinances Section 2.563(1)(c).
If it is determined that surplusing the vehicle is in the City’s best interest, the asset will be declared surplus and sent to Royal Auction Group, which was competitively solicited by Pinellas County under Contract No. 190-537-R, valid through November 16, 2027.
APPROPRIATION CODE AND AMOUNT:
3667366-564100-L1910.
Budget is available in General Services-Garage capital project L1910, Garage Motorized Equipment Replacement, to be funded via short-term internal financing. The Garage Division of General Services is an internal service fund of the city responsible for city-wide fleet procurement and maintenance.
STRATEGIC PRIORITY:
This purchase will support all the objectives of a High-Performance Government (1.2) and continue to provide Superior Public Service.
