SUBJECT/RECOMMENDATION:
Title
Ratify and confirm a $20,000.00 increase for December 2023 services, approve a $188,000.00 increase to the existing service agreement with ParkMobile, LLC. of Atlanta, GA, for pay by cell phone technology, for a revised not-to-exceed amount of $724,000.00 and authorize the appropriate officials to execute same. (consent).
Body
SUMMARY:
For the previous six years, Clearwater has contracted with ParkMobile to provide pay by cell phone technology allowing users of City controlled parking spaces to pay for parking with their mobile device.
On February 16, 2023, City Council approved the current agreement with ParkMobile in the amount of $500,000.00 for pay by cell phone technology, piggybacking off of the National Cooperative Purchasing Alliance (NCPA) contract # 05-50. The contractual fee for this service is $0.40 per transaction, which is passed on to the consumer. The City collects these funds, along with the hourly parking rate and reimburses the transaction fees to ParkMobile monthly.
The Parking Division estimated service fees of $167,000.00 annually however the number of transactions throughout the City have exceeded estimates due in part to the opening of Coachman Park. On December 19, 2023, the City Manager approved an administrative change order in the amount of $16,000.00 for November 2023 fees bringing the amount to $516,000.00. The requested $20,000.00 ratify and confirm portion will cover December 2023 services and the remaining $188,000.00 will cover the increased transactions estimate through 2025.
APPROPRIATION CODE AND AMOUNT:
4351333-530300 $208,000.00
Funds are available in cost code 4351333-530300, Parking System Contractual Services, in the amount of $160,000.00 for Fiscal Year 2024 Increase and $48,000.00 increase will be budgeted in Fiscal Year 2025 to fund this contract.
STRATEGIC PRIORITY:
1.2- Maintains public mobility system through systematic management effort of in-demand parking.
1.3- Adds responsive level of service for public amenities through digitizing parking transactions.
1.5- Use of technology embraces innovation and improvement.
4.4 - Adds to transportation network that reduces greenhouse gas emissions via fast and efficient parking.