SUBJECT/RECOMMENDATION:
Title
Approve an increase and proposal from Construction Manager at Risk (CMAR) Kokolakis Contracting, Inc., of Tarpon Springs, FL., for repairs to the Clearwater Beach Marina main dock in the amount of $115,603.00 bringing the total to $210,603.00, pursuant to Request for Qualifications (RFQ) 51-24, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Hurricanes Helene and Milton caused structural damage to the two docks in the Clearwater Beach Marina, the main dock and the fuel dock. These docks are critical infrastructure for the commercial operations at the Clearwater Beach Marina during the renovation project; and the commercial operations are a necessary revenue stream to cover the expenses of the Clearwater Beach Marina.
In order to keep the Clearwater Beach Marina renovation project on schedule and on budget to avoid negative impact on market influences on the availability and cost of labor and to maintain the revenue stream for the City, both the main dock and the fuel dock will need to be repaired so the commercial tenants can be relocated and remain operational during construction. The commercial fleet generates approximately $46,500 each month in rent revenue.
On October 28, 2024, the City Manager approved a work order to Kokolakis Contracting, Inc. in the amount of $95,000 so structure repairs could begin on the main dock. Pursuant to the purchasing authority, the City Manager can approve an expense up to $100,000. Council action is needed to approve the additional amount of $115,603 for a new not to exceed total amount for the structural repairs of $210,603. This does not include the costs necessary to repair the fuel dock. The fuel dock is more substantially damaged. The design and cost to repair the fuel dock is currently being determined and would be presented to Council at a future meeting.
Staff has consulted with Tetra Tech, the City of Clearwater’s monitoring consultant for Federal Emergency Management Agency (FEMA) reimbursement. Tetra Tech has advised there is high confidence FEMA will reimburse the City for the costs to return the docks to pre-storm condition.
Kokolakis Contracting, Inc. was selected as the CMAR due to the fact they are already mobilized as part of the Clearwater Beach Marina renovation project and familiar with the entirety of the project and needs of the City and commercial tenants.
APPROPRIATION CODE AND AMOUNT:
This purchase will be charged to the Beach Marina Capital Fund, cost code 3327332-530300-D2402, contractual services - Hurricane Helene. Reimbursement from FEMA is anticipated.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
1.3 Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
2.1 Strengthen public-private initiatives that attract, develop, and retain diversified business sectors.
