SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Alan Jay Fleet Sales of Sebring, FL for the purchase of two 2026 Ford Interceptors and one Chevrolet Tahoe in the not-to-exceed amount of $148,066.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback; declare the vehicles being replaced as surplus and authorize for disposal at auction pursuant to Clearwater code section 2.623(7)(c), public auction; and authorize lease purchase under the City's Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interest, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The Police Department is requesting consolidated expenditure authorization in a not-to-exceed amount of $148,066.00 for the acquisition of two 2026 Ford Interceptors which will replace G4542 and G4935 and one Chevrolet Tahoe replacing G4821. These vehicles were deemed a total loss by Risk Management.
Piggyback Procurement Authorization
Authorization is requested to piggyback off the following cooperative contracts, pursuant to Clearwater Code Section 2.563(1)(c). Alan Jay Fleet Sales is a servicing dealer for National Auto Fleet.
• Sourcewell (formerly NJPA)
o Contract No. 091521-NAF - Cars, Trucks, Vans, SUVs, Cab Chassis, & Other Vehicles valid through 11/8/2026
Once the new vehicles are road ready, including installation of graphics, accessories, and any required upfitting, with Council authorization, the corresponding vehicles and equipment identified for replacement will be declared surplus and transferred for disposal. Surplus assets will be sent to Royal Auction Group under Piggyback Contract No. 190-537-R, valid through November 16, 2027.
APPROPRIATION CODE AND AMOUNT: Budget is available, planned with lease/purchase financing, in capital project L1910, Motorized Vehicle Replacement - L/P, to fund these purchase orders. This project is budgeted as lease/purchase for short term financing; debt payments are included in fleet charge backs.
