SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to and lease Agreement with Mobile Modular Management Corporation for the lease of one five-wide modular building to temporarily house Fixed Base Operator (FBO) operations at Clearwater Executive Airport during terminal and parking lot construction in the amount of $147,833.16 pursuant to City Code 2.563(1)(c), piggyback, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On January 12, 2023, City Council approved the Lease and Property Operating Agreement with FlyUSA to manage Clearwater Executive Airport, and subsequently approved amendments related to the redevelopment of the airport terminal and FBO facilities. As part of the ongoing terminal building and associated parking lot construction project, temporary facilities are required to ensure continuity of FBO operations and uninterrupted service to airport users during construction.
To meet this operational need, the City proposes leasing one five-wide modular building from Mobile Modular Management Corporation. The modular building will serve as a temporary FBO facility for the duration of construction activities and will allow airport operations to continue safely and efficiently while permanent facilities are under construction.
The proposed lease will be executed utilizing Suwannee County School District RFP No. 20-209, Type IIB Panelized Modular Buildings, a competitively solicited and publicly advertised Request for Proposals that was awarded by the Suwannee County School Board on February 25, 2020, with an effective date of July 1, 2020. The contract expressly allows other Florida public agencies to utilize the agreement through cooperative purchasing, consistent with Florida procurement requirements.
Mobile Modular Management Corporation was awarded the contract under RFP No. 20-209 and remains an active vendor under the agreement. The Suwannee County School Board approved a three-year contract extension on May 27, 2025, extending the contract term and pricing through June 30, 2028.
Pricing for the City’s proposed five-wide modular building lease is based directly on the unit pricing, delivery, installation, ramp, and removal rates established in the pricing schedules. The proposed monthly lease rate of $5,570.12, along with one-time delivery, installation, and removal costs, aligns with the pricing set forth in the competitively bid rates for similarly sized and configured modular buildings. Mobile Modular has provided a lease quotation confirming that the City of Clearwater’s authorization to piggyback Suwannee County School District RFP No. 20-209 and that the pricing offered to the City is consistent with, and in some cases discounted from, the competitively bid contract rates.
The proposed lease term is 18 months, with a monthly rental cost of $5,570.12, one-time delivery and installation costs estimated at $27,350.00, and estimated removal and return costs of $20,221.00 at the conclusion of the lease term for a total of $147,833.16. This procurement approach provides pricing certainty, transparency, and compliance with city purchasing requirements while allowing the project schedule for the permanent terminal building to remain on track.
APPROPRIATION CODE AND AMOUNT:
Funding is available in capital improvement project 302-G2307 to cover this proposed lease; 80% reimbursement from FDOT and 20% reimbursement from Airport FBO FlyUSA.
STRATEGIC PRIORITY:
High Performing Government
1.2 Maintain public infrastructure and mobility systems through systematic management and investment.
Economic & Housing Opportunity
2.2 Cultivate a business climate that supports aviation activity, private investment, and uninterrupted commercial operations.
2.3 Promote Clearwater as a premier destination by maintaining high-quality aviation facilities and services.
