SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to T2 Systems, Inc., of Indianapolis, IN, for the purchase of License Plate Recognition (LPR) equipment in the amount of $167,597.39 pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, and 2.563 (1)(d), non-competitive purchase, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Parking Division requests authorization to purchase four License Plate Reader (LPR) systems from T2 Systems, Inc. These LPR’s use camera technology to extract license plate information quickly and accurately, using infrared illuminators or ambient lighting, to help identify parking violations. The LPR’s will allow the operator to check hundreds of vehicles per minute while the enforcement vehicle is in motion, which improves efficiency, speeds workflow, and improves safety for the operator as they don’t need to walk amongst vehicles as frequently.
This contract is to replace and expand the existing system and includes equipment, hardware, software, hard installation in city vehicles, subscription, and services. The reads captured by Genetec LPR systems will be made available to the Clearwater Police Department for their public safety and law enforcement needs.
The purchase order includes subscriptions, services, and hardware in an amount of $147,145.01, procured as a piggyback off Sourcewell Contract 080321-TSI, Parking Management Systems with Related Equipment, Supplies and Services, valid through October 7, 2025, pursuant to Section 2.563(1)(c) of the Clearwater Code of Ordinances.
Purchase order also includes implementation and shipping fees in the amount of $8,000.00, procured as a non-competitive purchase pursuant to Section 2.563 (1)(d) of the Clearwater Code of Ordinances. These fees are necessary to cover the estimated freight charges of $1,000.00 to have the equipment delivered and $7,000.00 to fund the programming and technical work to integrate the new equipment with Clearwater’s existing parking permit and payment systems vendors. To have a different company supply these services would be impractical pursuant to the code since T2 is supplying the equipment and is ultimately responsible for proper integration.
The purchase of three years of preventative maintenance coverage in an amount of $12,452.38 will be procured as a non-competitive purchase pursuant to Section 2.563 (1)(d) of the Clearwater Code of Ordinances. To have a different company supply this coverage would be impractical pursuant to the code as T2 partners with ComSonics for the integration, installation, and maintenance of this project. Work performed by non-Genetec trained technicians’ risks voiding the factory warranty and could possibly affect the function and ability to support the LPR solution.
APPROPRIATION CODE AND AMOUNT:
ENPK180002-ACQ-EQ>5K $167,597.39
Funds are available in Capital Improvement Project ENPK180002, Parking Lot Improvements, to fund the purchase.