SUBJECT/RECOMMENDATION:
Title
Approve a Contract (Purchase Order) to Communications International of Vero Beach, FL in the amount of $499,942.08 for the Project 25 (P-25) city terminal upgrade for the citywide two-way radio P-25 communication system in accordance with Sec. 2.564(1)(b), Code of Ordinances - Sole Source; authorize lease purchase under the City's Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interest; and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Currently the City of Clearwater is in the process of upgrading its citywide communications system to a national P25 standard. This upgrade is laid out in 3 phases, with a multi-year implementation schedule. The initial phase is comprised of upgrades required by the Clearwater Police Department. The second phase is to upgrade the remaining city user equipment. The third phase will complete the migration with the final build-out of the City’s system infrastructure.
Phase 1, was approved by City Council on April 16, 2015, and completed in 2015.
This request is for Phase 2, Part 1, which is the purchase of 371 P-25 terminals for the following departments: Engineering, Parks and Recreation, Utilities, Gas, General Services, and Marine and Aviation. Part 2 of Phase 2 will include Solid Waste and is budgeted for Fiscal Year 16/17.
Funds are available in capital improvement project 316-94243, Radio P25 Upgrade, to fund this contract.
APPROPRIATION CODE AND AMOUNT:
316-94243-530300-519 Radio P25 Upgrade $499,942.08