SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Ten-8 Fire and Equipment, Inc. of Bradenton, FL for one Osage Warrior Type I Rescue 2024 Ford F450 Extended Cab Chassis in the amount of $327,648.00, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and 2.563(1)(d), Non-competitive purchase, authorize the surplus of G3609 a 2008 Ford F650 Medtec pursuant to Clearwater Code of Ordinances Section 2.623 (7)(c), public auction, or (e), trade-in, whichever is in the best interest of the City, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Clearwater Fire & Rescue (CFR) is requesting authorization to purchase an Osage Warrior Type I Rescue 2024 Ford F450 Extended Cab Chassis to replace G3609 at Fire Station 48 (FS48), in the amount of $327,648.00. Of this total amount, $322,932.63 is a piggyback from the Florida Sheriff’s Association, Contract FSA23-VEF17.0, Fire & Rescue Vehicles, Boats & Equipment, valid through March 31, 2025. The remaining $4,715.37 is for additional options and is considered impractical to bid due to delay in receipt of vehicle, possible void of warranty for after-market equipment, manufacturer delay in receiving parts, etc. This purchase is for a basic model with additional options including graphics. All optional pricing is vetted through the FSA contract and is priced at below Manufacturer Suggested Retail Price (MSRP) per section 2.13 of the contract agreement. The pricing provided by Ten-8 Fire & Equipment is based off a 2024 F450; however, at time of build, a model year of 2025 or 2026 may be needed requiring additional funds. If needed, the additional funds will be within the City Manager’s approval authorization.
CFR performs emergency medical services (EMS) under a contract with the Pinellas County EMS Authority. This purchase was budgeted in the fiscal year 2022/23 capital improvement budget in project 91236, Rescue Vehicle, to be funded with Pinellas County EMS tax reimbursement.
CFR purchased a 2008 Ford F650 Medtec (G3609), which is now a reserve rescue. Due to the age, mileage and maintenance costs of this vehicle, CFR is requesting authorization to retire this vehicle as it has reached the end of its useful life as a front-line rescue unit and either send to auction or trade-in, whichever is in the best interest of the City.
Annual operating costs are included in the department’s operating budget for operating and maintaining the vehicle. Garage charges on the new vehicle are expected to be less than the vehicle being retired.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project 91236, Rescue Vehicle, to fund this contract.
USE OF RESERVE FUNDS: N/A