SUBJECT/RECOMMENDATION:
Title
Authorize an increase on purchase orders to Quorum Services, Joe Payne Inc., and NOVA Engineering and Environmental, LLC for building inspection and plan review services in an amount of $300,000.00 for a cumulative total not-to-exceed amount of $850,000.00 pursuant to ITB 01-20, Code Inspection and Plan Review Services, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On December 19, 2019, City Council approved the award of ITB # 01-20, Code Inspection and Plan Review Services to Quorum Services of Tampa, FL, Joe Payne, Inc. of Tampa, FL, and NOVA Engineering and Environmental, LLC of Tampa, FL, in the annual not-to-exceed amount of $500,000.00.
The number of permits issued in Fiscal Year (FY) 2022 will be over 11,000 which is 20% higher than when the bids were received in 2019. The number of plan reviews for FY2022 will be approximately 35,000 compared to 29,000 in FY 2019 which is also 20% higher than when the bids were received in 2019. Due to the volume of projects and lack of staff to maintain target building plan review time and next-day inspections, the City Manager authorized a 10% increase on September 8, 2022, bringing the total contract amount to $550,000.00.
Due to this ongoing increase in permit activity, the Planning and Development Department is requesting authorization for an additional $300,000.00 to be able to maintain these needed services through the contract term which ends on December 31, 2022. While this request exceeds the 20% increase in permits, it also accounts for needs due to staff vacancies. Flexibility is also requested to allocate the additional funds between the three contractors based on work needs and availability. Typically, the Department utilizes Quorum Services as the primary contractor and Joe Payne and NOVA Engineering & Environmental as secondary contractors.
The Planning and Development Department and Procurement are working on a new bid for these services which will be presented to City Council in December once an intent to award has been made.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the Planning and Development Department cost code 0101430-530300, contractual services, to fund the current year of this contract.
USE OF RESERVE FUNDS: N/A