SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to ACF Standby Systems, LLC of Tampa, FL for the purchase of three mobile diesel engine-driven generator sets in the amount of $223,285.56 pursuant Clearwater Code of Ordinances Section 2.563 (1)(c), piggyback; declare G3053, G3062 and G3063 surplus effective upon completion of new generators and authorize disposal at auction or trade-in, whichever is deemed to be in the best interest of the City, pursuant to Sections 2.623 (7) and (8), and authorize the appropriate officials to execute.
Body
SUMMARY:
The Public Utilities Department is requesting authorization to replace three mobile generators (G3053, G3062, and G3063) that were lost during recent storm events. To ensure preparedness for the upcoming hurricane season and maintain operational readiness, staff recommends the purchase of three Generac MDG100DF4 mobile diesel generator units.
Authorization to purchase these generators through a competitively bid piggyback contract with the Florida Sheriffs Association (FSA), specifically contract FSA23EQU21.0, Item 159, is requested. Utilizing this cooperative contract allows the City to leverage pre-established pricing and terms, thereby avoiding the delays associated with conducting a separate formal solicitation.
The purchase includes three trailer-mounted 100kW standby generators powered by John Deere engines. Each unit will be equipped with a four-position voltage selector switch, battery disconnect switch, aluminum storage box, and a pintle ring hitch. The total purchase cost of $223,285.56 includes the base units, optional equipment, freight to the job site, and on-site start-up and commissioning services, including up to four hours of owner training per unit.
This purchase is critical for maintaining the Public Utilities Department's ability to provide emergency power and ensure continuity of municipal services during power outages and natural disasters.
Upon receipt and completion of necessary upfitting, including graphics, accessories, and any required modifications, approval to surplus the corresponding vehicles and equipment identified for replacement is requested. Surplus assets will be sent to Royal Auction Group under Pinellas County Contract No. 190-537-R, valid through November 16, 2027.
APPROPRIATION CODE AND AMOUNT:
This purchase will be coded to Public Utilities cost code 3217321-591000-D2402, Hurricane Helene. Approximately 95% of the total cost is anticipated to be reimbursed through insurance proceeds, with the remaining 5% to be submitted for FEMA reimbursement. The initial purchase, and any balance not reimbursed, will be funded by the Water and Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
Establishing this purchase order supports the City’s strategic priority of High Performing Government by maintaining vital public infrastructure (1.2) and fostering safe and healthy communities through enhanced emergency response capabilities (1.4).
