SUBJECT/RECOMMENDATION:
Title
Authorize a Purchase Order to Weedoo Greenboat, Inc of West Palm Beach, FL for the purchase of one 2025 TC-3012 Weedoo pond maintenance machine with accessories and one Weedoo Amphi-King 6450 Amphibious pond maintenance machine with accessories in a total amount of $510,382.60, pursuant to Section 2.563(1)(c) piggyback GSA Contract 47QMCA20D0042 and 2.563(1)(d) Non-competitive purchase and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
In an ongoing effort to strengthen the Stormwater Maintenance team and enhance service delivery, Public Works has developed innovative strategies to improve and expand maintenance operations.
The purchase of the two Weedoo machines and accessories will enable staff to access stormwater detention ponds to cut and remove excessive vegetation growth. Improved vegetation removal will reduce sediment buildup and support the preservation storage capacity. These versatile machines are like Swiss Army knives where they come equipped with multiple attachments that support a wide array of function, including trimming, harvesting floating debris, and in the case of the Amphi-King, perform maintenance dredging. Their compact design also allows access to smaller and more restrictive areas, increasing operational flexibility. Having this equipment in-house will enhance the City’s ability to respond quickly to immediate needs and storm events, while also supporting ongoing preventative maintenance.
The City currently maintains 51 wet detention ponds which require periodic maintenance to maintain their storage capacity and ability to comply with the Florida Department of Environmental Protection (FDEP) water quality standards. Tampa Bay is a designated impaired water body due to exceeding FDEP Total Maximum Daily Load (TMDL) thresholds. As a contributing jurisdiction, the City of Clearwater must actively manage its ponds to support improved water quality and meet regulatory requirements, helping to keep Clearwater beautiful from bay to beach.
This initiative is part of Public Works’ broader management plan to shift efforts to transition from a reactive maintenance approach to a proactive, scheduled program which includes completing regular cleaning, inspection, rehabilitation, and repair of the City’s stormwater infrastructure and ponds.
Authorization is requested to utilize GSA Contract #47QMCA20D0042, valid through July 16, 2030, for a total piggyback purchase amount of $501,686.55. In addition, supplemental funding in the amount of $8,696.05 is requested under non-competitive purchase - impractical to cover Weedoo-specific accessories and delivery costs.
• 2025 TC-3012 Weedoo TC Turbo Diesel - Quote 2514
o $113,487.92 - Piggyback
o $6,846.05 - Impractical for a quick-change root rake, skimmer bucket and boat lift sling specific to the Weedoo.
• Amphi-King 6450 Weedoo - Quote 2504
o $388,198.63 - Piggyback
o $1,850.00 - Impractical for the delivery of the boat
APPROPRIATION CODE AND AMOUNT:
3197319-591000-C1908 $510,382.60
A third quarter budget amendment will include a transfer of $120,000 in stormwater revenue from ENST180001, Storm System Improvements, to project C1908, Stormwater Vehicles & Equipment to provide remaining funding needed for this purchase.
This project is funded by revenues from the Stormwater Utility Enterprise Fund.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
