SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Ten-8 Fire Equipment Inc of Bradenton FL, for the purchase of two (2) new Pierce Heavy Duty Velocity Pumpers (engines) in the amount of $2,574,727.98 pursuant to City Code of Ordinances Section 2.563(1)(c) Piggyback; declare G3793 (engine) and G3792 (engine) surplus effective upon receipt of the purchased apparatus and authorize disposal at auction or trade-in, whichever is deemed to be in the best interest of the City, pursuant to Code of Ordinances Section 2.623 (7) and (8); authorize lease purchase under the City's Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interests; and authorize the appropriate officials to execute same.
Body
SUMMARY:
Clearwater Fire and Rescue is requesting authorization to purchase two (2) Pierce Heavy Duty Pumpers (engines).
Upon receipt of new Pierce Heavy Duty Pumper (E49), the current engine E49 (G5023) will be moved to reserves and reserve unit RE4 (G3793) will be retired and declared surplus.
Upon receipt of new Pierce Heavy Duty Pumper (E51), the current frontline engine E51 (G5024) will be moved to reserves, and reserve unit RE3 (G3792) will be retired and declared surplus.
Authorization is requested to piggyback off Sourcewell Contract #082025-PMI, valid through December 8, 2029, with up to three (3), one (1) year renewal options. This piggyback contract provides a 5.5% discount off MSRP. Ten-8 Fire & Safety, LLC is an authorized dealer under this contract.
The purchase price for two apparatus is $2,608,638.00. The City is receiving a multi-unit discount of $33,910.02 for purchasing both apparatus, resulting in a total purchase price of $2,574,727.98.
One (1) Pierce Pumper (engine) $1,304,319.00
One (1) Pierce Pumper (engine) $1,304,319.00
Total before discount $2,608,638.00
Multi-unit discount ($33,910.02)
Total purchase price $2,574,727.98
The Department has determined the Heavy-Duty Pierce Velocity Pumper manufactured by Pierce Manufacturing meets the operational needs of the Department. A heavy-duty velocity pumper provides exceptional pumping water capability, enhanced storage, lower vehicle profile, and significantly upgrades the capabilities of the engine it replaces. Each fire station operates an engine, and the continued purchase of this type of apparatus type supports streamlined maintenance and operational familiarity.
The City will be reimbursed by the County for approximately 11.48% of the purchase cost, as the apparatus will support fire operations in unincorporated areas of the Clearwater Fire District.
Estimated annual operating costs are included in the Department’s operating budget and consist primarily of fuel and routine garage charges. Garage charges for the new apparatus are expected to be lower than those associated with the replaced units.
Early ordering of the apparatus is necessary due to the estimated four-year build time. The manufacturer’s estimated built and delivery timeframe is approximately 50 months following receipt of the City’s acceptance of the proposal. The City will coordinate with the vendor to ensure delivery aligns with budgeted funding. Funding for engine 49 (E49) and engine 51 (E51) is planned for fiscal year 2030/31.
APPROPRIATION CODE AND AMOUNT:
The purchase of the engines (E49 and E51) is budgeted in capital project 91218, Fire Engine Replacement, in FY30/31 to be funded by short-term internal financing and County Fire Tax reimbursement.
USE OF RESERVE FUNDS:
NA
STRATEGIC PRIORITY:
1.4 Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
