SUBJECT/RECOMMENDATION:
Title
Authorize Guaranteed Maximum Price proposal to Keystone Excavators, Inc. of Oldsmar, FL, for renovations and improvements of State Street Park located at 1312 State Street in the amount of $1,356,526.25 pursuant to Request for Qualifications (RFQ) 51-24, Construction Manager at Risk Services Continuing Contracts; transfer $500,000.00 from M2002 Environmental Parks to G2218 State Street Park and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On October 03, 2024, Council approved the use of eighteen firms to serve as Construction Managers at Risk (CMAR) for Continuing Contracts under RFQ 51-24 and Keystone Excavators, Inc. was selected as one of the approved firms.
Keystone Excavators, Inc. was selected from the approved CMAR Continuing Contracts List based on past reliability, professionalism, prevalent on-site supervisory personnel, and their ability to put together a team of various disciplines to complete this project, as well as their past performances with other major park renovation projects within the City of Clearwater’s Parks portfolio. Due to deadlines associated with ARPA funding the use of a trusted CMAR is imperative to allow the city to encumber the funding of this project prior to December 31, 2024. Keystone’s proven ability to deliver consistent quality civil and site work services, expedite designated timelines, and communicate clearly with the client makes them the ideal CMAR to be considered for this project.
Staff has met with the Spring Branch Neighborhood Association on numerous occasions to gather their input regarding the development of this park. State Street Park is a 7.99-acre neighborhood park that will serve the recreational needs of the surrounding area providing approximately 2,810 linear feet of nature trails, seating, two stormwater management facilities, two bridges, and environmental education signage. The storm water facilities have been designed to accommodate future additions to the park which may include a picnic shelter, parking lot and playground. The plan also includes a sidewalk along North Betty Lane adjacent to the site with crosswalks across North Betty Lane to the sidewalk on the west side of the street. City staff will install irrigation, sod and landscaping.
Additional staffing for these improvements will not be required as parks staff currently maintains the active portion of the park while the passive areas of the park will remain in their natural state with the addition of improved trails and signage. Operating budgets will increase by approximately $12,000.00 to cover the increased cost of electricity, water, replacement shell, and miscellaneous supplies.
This item is consistent with the Community Development Code as well as the Comprehensive and Strategic Plans.
Staff is requesting an increase in the State Street Park budget from $1,049,662.00 to $1,549,662.00 with the transfer of $500,000.00 of Penny for Pinellas revenue from the Environmental Parks project to the State Street Park improvements project. The new total project funding includes $700,000.00 of ARPA related General Fund revenue, $349,662 of General Fund revenue, and $500,000 in Penny revenue. Total project cost of $1,549,662 is broken down in the following manner.
Engineering Design Work - (TranSystems) $135,580
Park construction (Keystone Excavators Inc.) $1,356,526
Sod, Landscape & Irrigation -(City Staff) $57,556
Total $1,549,662
This is a 180-day contract from issuance of notice to proceed.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will transfer $500,000.00 of Penny for Pinellas from capital project M2002, Environmental Parks to project G2218, State Street Park to provide the remaining funding needed for this project.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the proposal supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
• 4.2: Adopt renewable resource usage and waste reduction practices to ensure a vibrant city for current and future generations.
• 4.3: Protect the conservation of urban forests and public green spaces to promote biodiversity and reduce our carbon footprint.
