SUBJECT/RECOMMENDATION:
Title
Ratify and confirm a purchase order with P and R Renovations and Pro Coatings of Clearwater FL for commercial restoration services needed for several Parks and Recreation buildings due to flooding caused by Hurricanes Helene and Milton in an amount of $608,225.00 pursuant to emergency declaration, Clearwater Code of Ordinances Section 2.563(1)(k). (consent)
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SUMMARY:
In the aftermath of Hurricanes Helene and Milton on September 26-27 and October 9-10, respectively, P & R Renovations and Pro Coatings was available and activated by the city to address several damaged buildings that were flooded during the storms. These buildings included the Carpenter Field conference room and grounds building (Milton), Clearwater Beach Recreation Center (Milton), Clearwater Beach Pool and Pool office building (Helene), Clearwater Community Sailing Center (Helene), Clearwater Beach Welcome Center (Helene), Phillip Jones Concession/Restroom and storage building (Helene), FDOT building on State Road 60 (Helene) and Shuffleboard Building (Helene). The City Manager approved the purchase under an emergency declaration, per City Code of Ordinances Section 2.563(1)(k) and is requesting council to ratify and confirm this decision.
Work performed by the contractor varied depending on the damage to each building but consisted mainly of cleaning, removal of debris, removal of carpet, flooring and drywall up to 4 feet, dehumidification to mitigate mold growth as well as sanitization spray to exposed areas and an electrical allowance to inspect and replace damaged receptacles.
P & R Renovations was selected to perform these emergency services due to quality services they have provided on numerous other city projects over the past several years. They have always been responsive, and staff was confident that they could handle the complexities of a Hurricane Helene and report on a moment’s notice. A relationship had been established prior to the storm and P & R obtained the necessary equipment needed to clean and dehumidify city buildings. Once the EOR inspected city buildings, P & R Renovations was called in to test the electrical, demo any non-cementitious walls that received flooding and begin the cleaning and dehumidification process. P&R has the experience, staff, and equipment to complete the jobs on time and within budget and save city buildings before the clean-up and damage to the building escalated.
APPROPRIATION CODE AND AMOUNT:
This purchase will be coded to special program code 1817525-546300-D2402, disaster response - Hurricane Helene ($498,725) and 1817525-546300-D2501, disaster response - Hurricane Milton ($109,500). Reimbursement will be requested and is anticipated from FEMA.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.1: Support neighborhood identity through services and programs that empower community pride and belonging.
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
