SUBJECT/RECOMMENDATION:
Title
Approve Change Order 4 to Gibbs and Register, Inc. of Winter Garden, FL, for the construction of Cleveland Street Streetscape Phase III in the amount of $698,800.50, increasing the contract from $16,424,852.45 to $17,123,652.95, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
May 20, 2021, City Council awarded a $15,215,742.30 construction contract to Gibbs and Register per Invitation to Bid (ITB) 16-0003-EN for work associated with Cleveland Street Streetscape Phase III. Construction began in late June that year.
January 14, 2022, the City Manager approved a net zero Change Order 1, reallocating funds from unneeded project line items to other line items requiring additional work.
February 3, 2022, City Council awarded Change Order 2 in the amount of $1,209,110.15 for unforeseen conditions relating to conflicts between underground utilities and the expansion of the reclaimed water system.
May 2023, City Manager awarded a net zero Change Order 3, reallocating funds from unneeded and as-yet unused project line items to facilitate the completion of additional work without impacting the project schedule.
Change Order 4 adds funding to the project due to significant under-estimation of certain materials quantities required to complete the project as designed, field changes required to meet ADA accessibility requirements, and to address constructability issues that were not apparent on the construction plans.
Additional conduits have been added to the project at the request of the City Traffic Division and Information Technology Department during construction, requiring use of available contingency for efficiency and to avoid a budget adjustment.
Change Order 4 retains competitively bid unit prices from 2021 for all line items being increased. The funding requested is available within the existing project budget. The project is on track for substantial completion by the end of June 2023.
APPROPRIATION CODE AND AMOUNT:
3157541-563800-C2103 $698,800.50
Funds are available in capital improvement project C2103, Downtown Streetscaping Phase 3, to fund this change order.