File #: ID#23-0631    Version: 1 Name:
Type: Action Item Status: Passed
File created: 5/12/2023 In control: Information Technology
On agenda: 11/2/2023 Final action: 11/2/2023
Title: Authorize a purchase order to Azteca Systems Holdings, LLC dba Azteca Systems, LLC (Azteca) of Sandy, UT for computerized maintenance and management system (CMMS) software in the amount of $390,000.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or cooperative purchasing, and authorize the appropriate officials to execute same. (consent)
Attachments: 1. 10_30_2023_Asset Management Presentation (10-20-23) (1).pdf, 2. Q-31970-20230925-1253 - Clearwater_ FL - Cityworks Online Premium AMS ELA, 3. 2023_09_20 Clearwater_ FL Cityworks Order Form and Terms of Service .pdf, 4. Cityworks Final Executed Agreement.pdf, 5. First Amendment - FE.pdf, 6. Second Amendment - Fully Executed.pdf, 7. Third Amendment - FE.pdf

SUBJECT/RECOMMENDATION:

Title

Authorize a purchase order to Azteca Systems Holdings, LLC dba Azteca Systems, LLC (Azteca) of Sandy, UT for computerized maintenance and management system (CMMS) software in the amount of $390,000.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or cooperative purchasing, and authorize the appropriate officials to execute same. (consent)

 

Body

SUMMARY: 

Authorization is requested to piggyback Pinellas County Contract Number 156-0399-(RG) with Azteca, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c) Piggyback for the utilization of CityWorks Online Premium software as a service (SaaS) the amount of $390,000.00. 

 

This agreement is for a three-year term beginning November 1, 2023, through October 31, 2026.

 

The authorization of this item will replace the City’s current asset management solution, Oracle Work and Asset Management (OWAM).  This purchase will include 125 user licenses for Server AMS Premium Cityworks Online Enterprise License Agreement (ELA), including products: Respond Mobile Native Apps (for iOS/Android), Office (limited use for Admin and Reporting only), and the following add-ons: Storeroom, Equipment Checkout, Contracts, Cityworks for Excel, Cityworks Analytics AMS, eURL (Enterprise URL), Operational Insights, Workload, Web Hooks, OpX Projects, OpX Contracts, OpX Budgets, 1 Sandbox (test).

 

Also included is the use of Cityworks AMS Application Programming Interfaces (APIs) with commercially available Cityworks-centric applications that are licensed and maintained by authorized Cityworks partners, and use of Cityworks AMS Application Programming Interfaces (APIs) with third party system integrations.

 

APPROPRIATION CODE AND AMOUNT:

Funds are available in capital improvement projects 355-94883, Business Process Review and Improvements, to fund the first year of this purchase.

Future maintenance (FY24 and FY25) will be budgeted in the Information Technology operating budget, codes 5559864-530300 (Contractual Services) & 530500 (Maintenance Contracts).

STRATEGIC PRIORITY:

This purchase will facilitate the enterprise asset management project and support all the objectives of a High Performance Government, as well as waste reduction (Environmental Stewardship) and collaborative engagement and inclusive decision making (Superior Customer Service).