SUBJECT/RECOMMENDATION:
Title
Approve a Purchase Order to Smith Fence Company, of Clearwater, FL, to provide fencing and related services, in the total not-to-exceed amount of $1,200,000 through February 14, 2026, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or cooperative purchasing, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On May 5, 2022, Council approved a purchase order to Smith Fence Company to provide fencing and related services, through June 22, 2026, based on a cooperative bid with Pinellas County Board of County Commissioners for contract number 21-0031-B-BW for $2,200,000.
On October 28, 2022, Pinellas County Bid No. 23-0054-ITB was issued to replace contract number 21-0031-B-BW. The Pinellas County Board of County Commissioners awarded contract number 23-0054-ITB to Smith Fence Company on February 14, 2023, for a three-year contract expiring February 14, 2026.
Due to Pinellas County ending contract number 21-0031-B-BW, the City can no longer use this contract for purchase of fencing, gate operators, handrails, and related services. Therefore, staff is requesting to use the new cooperative bid #23-0054-ITB in the total not to exceed amount of $1,200,000 through February 14, 2026.
Primary utilization of fencing services is by the Parks and Recreation Department for temporary fencing associated with special events, construction projects, and permanent fencing around recreation and athletic facilities. Other city departments utilize fencing services for repairs and project work on an as-needed basis.
APPROPRIATION CODE AND AMOUNT:
Funding for these contracts is available in Fiscal Year 2023/2024 departmental budgets in various operating and capital codes and will be budgeted accordingly in future fiscal years.
STRATEGIC PRIORITY:
The continuance/transference of the current Purchase Order for fencing and related services is supported by Strategic Plan Objectives 1.2, maintaining public infrastructure; 1.4, fostering safe and healthy communities; and 2.3, promoting Clearwater as a premier destination for cultural experiences and tourism.
