SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to multiple vendors as listed, for various plumbing replacement and repair parts, in the annual not-to-exceed amount of $375,000 for contract term January 15, 2020 through the expiration of their respective term of contract or January 15, 2022, whichever occurs first, for a total not-exceed amount of $750,000 for the two-year period, pursuant to Clearwater Code of Ordinances Section 2.564(1)(c) - Small dollar purchases and Section 2.564(1)(d) - Other Government Entities Contracts, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Previously the Building & Maintenance’s divisions purchases for plumbing equipment replacement and repair parts have been procured by obtaining quotes, sole source buys direct from the manufacturer or manufacturer’s distributor, or by piggybacking other government entities’ contracts. The B & M Staff is requesting the ability to use existing piggyback contracts for Tampa WinSupply, Inc, Ferguson Enterprises Inc., Wool Supply of Tampa, Hughes Supply, and Best Plumbing Specialties for various plumbing projects throughout the City for the duration of their respective contract. This will allow us to benefit from previously negotiated prices for the various items required.
Piggyback Contract:
Pinellas County School Board contract #19-670-0823 - Tampa WinSupply Inc. of Tampa FL; Ferguson Enterprises Inc. of Clearwater FL; Wool Supply of Tampa of Tampa FL; Hughes Supply of Clearwater FL; all expire January 15, 2021 with one one-year renewal option.
Hernando County School Board #18-670-27 Best Plumbing Specialties, of Myersville, MD expires February 12, 2020 with three one-year renewal options
Small Dollar Purchases:
An estimated 30% of the total cumulative annual not-to-exceed amount will be used for smaller dollar purchases under $2,500 utilizing multiple vendors. Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-546200
GSBM180008-R&M - MATLS
These funds are available in the operating expense of Building & Maintenance as budgeted in fiscal year 2019/20 as well as funding available in the project.