SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Garland/DBS, Inc. for roof replacement at Main Police Department in the not-to-exceed amount of $1,298,516.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c) Piggyback and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The proposal from Garland/DBS includes the installation of a Modified Bitumen Roof System. The existing roof on the Main PD building is original to the structure, which was built in 1996, and is now over 29 years old. Over the years, it has undergone numerous repairs; however, the roofing system has reached the end of its life cycle. The current condition of the roof requires substantial repair or full replacement to maintain a watertight building envelope and prevent further water intrusion into the facility.
Authorization to piggyback OMNIA Partners contract PW1925 through Lead Agency Racine County, valid through October 14, 2029, is requested. Garland/DBS, Inc. was the lowest responsive, responsible, and qualified bidder on the requirements issued in the Racine County IFB. Garland provided line-item pricing from the OMNIA contract of $1,552,728.07. However, under the Alternative Costing Method of the OMNIA contract, Garland can provide alternative pricing if the service is more appropriate to be custom designed and manufactured to meet an individual project site’s conditions or provide for a unique application of the project. Under this Alternative Costing Method, Garland contacted four local roofing contractors to compare pricing and received four proposals for this work. Tecta America provided the lowest cost proposal of $1,298,516.00 and will serve as a subcontractor to Garland.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project GSBM180003, Roof Repair and Replacement, to fund this purchase order. This project is funded by revenues from the General Fund.
STRATEGIC PRIORITY:
The use of Garland/DBS is supported by Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 2.1, strengthen-public private initiatives 3.2, proactive code compliance, and targeted revitalization.
