SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to ICON Supply, Inc. of Tampa FL for the purchase of Yaskawa Variable Frequency Drives in the annual not-to-exceed amount of $200,000.00 for term July 16, 2024 through July 15, 2025, with two, one-year renewals at the City’s discretion pursuant to ITB 42-24 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid (ITB) #42-24, Yaskawa Variable Frequency Drives was issued on May 10, 2024. The City received one response from ICON Supply, Inc. of Tampa, FL on June 10, 2024. Public Utilities has reviewed the response and has determined their bid to be responsive and responsible in accordance with the bid specifications.
Yaskawa Variable Frequency Drives (VFDs) are installed throughout the Public Utilities water and wastewater system at multiple plants and lift stations. Since 2015, as old units break down or near the end of service life, the city has been working on replacing, maintaining, and installing additional units on an as-needed basis. These VFDs are used to control essential motor and pump speeds to meet optimum conditions and to reduce and/or eliminate electrical waste thereby reducing maintenance requirements, energy consumption, and cost of operation.
This award is for the supply, installation, preventative maintenance, and emergency repair services of Yaskawa Variable Frequency Drives for the Public Utilities Department on an as-needed basis.
The initial contract period will be July 16, 2024, through July 15, 2025, with the option for two, one-year renewal terms.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY24 are available in Public Utilities’ cost centers, cost code 550400 Operating Supplies and 546200 Repairs & Svc-Other Equip. - $200,000.00 annually. Funding for future fiscal years (FY25 through FY27) will be requested within contract calendar and spending limits.
STRATEGIC PRIORITY:
Establishing this contract meets the City’s strategic objective of Environmental Stewardship by ensuring our plants and facilities are always operational and running at peak capacity and performance, guarding against potential spills that could negatively impact our surrounding estuaries and community. It also satisfies the strategic objective of High Performing Government by providing a high level of service to our residents and maintaining vital infrastructure.
