SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to Agni Enterprises, LLC (dba) Head to Heels Safety Supplies, Aqua Triangle 1 Corp, Commercial Energy Specialists, LLC, and Harcros Chemicals Inc. to supply and deliver swimming pool grade chemicals to various facilities throughout the City in the cumulative annual amount of $225,000.00 for initial term, July 1, 2025 through June 30, 2026, with two one-year renewal options at $225,000 annually pursuant to Invitation to Bid 11-25 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid #11-25 Swimming Pool Chemicals was released on February 10, 2025, and four submissions were received on March 13, 2025. The Parks & Recreation Department evaluated each submission and determined that Agni Enterprises, LLC (dba) Head to Heels Safety Supplies, Aqua Triangle 1 Corp, Commercial Energy Specialists, LLC, and Harcros Chemicals Inc., each meet the requirements of the city. To ensure a continuity of supply and provide flexibility in the procurement of products as needed, Parks & Recreation Department recommends awarding contracts to all four vendors listed below:
Agni Enterprises LLC dba Head to Heels to Heals Safety Supplies
• Primary Award: Line Items 4, 6, 10 and 16
• Secondary Award: Line Items 11 and 13
Aqua Triangle 1 Corp
• Primary Award: Line Items 2 and 17
• Secondary Award: Line Items 1, 7, 9 and 12
Commercial Energy Specialists LLC
• Primary Award: Line Items 1, 7, and 11-13
• Secondary Award: Line Items 2-3, 5-6, 8, 10, and 14-15
Harcros Chemicals Inc
• Primary Award: Line Items 3, 5, 8-9, 14-15 and 18
• Secondary Award: Line Item 4
This contract will support the needs of parks and recreational facilities, as well as the Public Utilities Department’s Marshall Street, Northeast and East Water Reclamation Facilities (WRFs). Public Utilities utilize Calcium Hypochlorite (HTH) for routine maintenance, algae control, and emergency chlorine residual.
The Parks & Recreation Department estimates the annual expenditure under this contract to be $225,000.00, with $175,000.00 allocated to Parks and Recreation and $50,000.00 allocated to Public Utilities, for the initial term of July 1, 2025, through June 30, 2026, with two one-year renewal options at $225,000.00 annually. The Parks & Recreation Department will ensure that all requirements, including any applicable provision of insurance, will be met.
APPROPRIATION CODE AND AMOUNT:
Funding will come from a variety of Parks and Recreation cost centers; primarily from Recreation Programming (0101813, 0101816, 0101817, 0101825, 0101827 and 0101865). The Parks and Recreation department is funded by General Fund revenues.
Budgeted Funds are available in Public Utilities various cost centers, cost code 551700 Bulk Chemicals, for fiscal year 2024/25. Funding for future fiscal years will be requested within the contract calendar and spending limits. The Public Utilities department is funded by revenues from the Water and Sewer utility enterprise fund.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts;
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events; and
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
