SUBJECT/RECOMMENDATION:
Title
Approve an agreement (purchase order) to Century Link Communications, LLC dba Lumen Technologies Group (Lumen), of Bloomfield, CO for telecommunications and internet services in the amount of $425,000.00 from October 1, 2021 through March 30, 2024 in accordance with Clearwater Code of Ordinances Section 2.563 (1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Lumen is the incumbent internet service provider (ISP) and telecommunications provider for the City’s primary internet gateway and phone switch lines.
Previously the contract was run through Time-Warner, then Level 3 Communications, and now Lumen. Payments for these services will continue to be made to Level 3 Communications which became part of Lumen in 2017.
Service agreements for internet and telecommunications services were previously managed as separate and distinct agreements; changes in purchasing practices require that all services with a single vendor be combined under a single agreement and purchase order.
Lumen currently provides ISP services at city offices and the Municipal Services Building under existing service orders. Additional ISP services are being added to accommodate the Real-Time Crime Center and to enhance Citywide service levels.
For the term defined the charges are as follows:
Internet Services (data): $170,000.00 @ 3 locations
Telecommunications Services (voice): $235,000.00
~5% Contingency: $20,000.00
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the annual IT Admin Services budget.