SUBJECT/RECOMMENDATION:
Title
Approve an increase to the purchase order with the Gehring Group for the existing Employee Benefit Broker and Consulting Services contract in the amount of $282,000.00 for the final contract year, January 1, 2027, through December 31, 2027, increasing the total authorized contract amount from $1,389,000.00 to $1,671,000.00, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On August 19, 2021, City Council approved the contract for Employee Benefit Broker and Consulting Services with The Gehring Group under RFP 29-21. The approved agenda item identified a contract period of January 1, 2022, through December 31, 2027, and authorized $1,389,000 in funding.
The agreement provides for an initial term through December 31, 2025, with two one-year renewal options. While the contract period included the final renewal year ending December 31, 2027, the original funding authorization was calculated using five years of compensation rather than the full six-year period.
The annual compensation for the final contract year, January 1, 2027, through December 31, 2027, is $282,000.00. This action requests an additional $282,000.00 in funding, bringing the total authorized amount to $1,671,000.00. The request does not extend the previously approved contract period or change the scope of services or annual compensation.
Human Resources anticipates issuing a new Request for Proposals for Employee Benefit Broker and Consulting Services in 2027 for services following expiration of the current agreement.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 5907590-530300, Contractual Services, for the first nine months (January through September) of calendar year 2027 total. Funding for the remaining three months (October through December) of calendar year 2027 will be included in the fiscal year 2028 budget request.
STRATEGIC PRIORITY:
Superior Public Service: Promote a Diverse and Talented Workforce Through Competitive Opportunity, Employee Wellness and Rewarding Growth
5.4 Enhance Employee health and productivity through a holistic approach to workplace wellness and benefit resources. As the City's benefits broker, their services help employees better understand their benefit options, make informed decisions, and access resources that support their physical, mental, and financial well-being. Continuing this partnership ensures employees have access to comprehensive benefits education and enrollment assistance, contributing to a healthier, more engaged, and productive workforce.
