SUBJECT/RECOMMENDATION:
Title
Authorize an increase and a ninety day extension of the existing purchase order with Odyssey Manufacturing Company of Tampa, Florida, for the supply of liquid sodium hypochlorite in the amount of $300,000.00, increasing the annual not-to-exceed amount from $1,500,000.00 to $1,800,000.00, and extending the term for ninety days through April 16, 2026, pursuant to ITB 04-23 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Liquid sodium hypochlorite is a chemical disinfectant used at the City of Clearwater’s water and wastewater treatment plants to comply with regulatory requirements established by the Florida Department of Environmental Protection’s operating permits, the Florida Administrative Code and the Safe Drinking Water Act.
On January 9, 2023, City Council approved a three-year contract pursuant to ITB 04-23, with an annual not-to-exceed amount of $1,200,000.00. On February 6, 2025, Council authorized an increase to the annual not-to exceed amount from $1,200,000.00 to $1,500,000.00 for the final year ending January 16, 2026, primarily due to a unit price increase from $1.33 to $1.48 per gallon.
An additional $300,000.00, increasing the not-to-exceed amount to $1,800,000.00, along with a contract extension through April 16, 2026, is requested to ensure continued operations during the procurement and approval process for the next contract cycle.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY26 are available in various Public Utilities cost centers cost code 551700 Bulk Chemicals. The Public Utilities Department is funded by the Water and Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
Disinfection falls under objectives: 1.3 (Adopt responsive levels of service for public facilities and amenities and identify resources) and 4.2 (Adopt renewable resource usage and waste reduction practices to ensure a vibrant City for current and future generations).
