SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Southern Landscape Materials, of Tarpon Springs, Florida, for roadway materials in the annual amount of $250,000.00 with two one-year renewal options, for a total not-to-exceed amount of $750,000.00, pursuant to Invitation to Bid 29-24, Roadway Materials, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Invitation to Bid (ITB) #29-24, Roadway Materials, was issued out on May 8, 2024, with submissions received on June 11, 2024. The City received one response to the solicitation. The Public Works Department reviewed the response and determined Southern Landscape Materials met the specifications in the ITB. The unit prices are ~2% less than a current Pinellas County cooperative roadway materials contract. Although the City received only one bid, it is in line with current competitively bid unit prices in similar contracts. The Procurement Division notified 15 contractors when this bid was advertised and as all city bids, posted notification on the State of Florida’s website.
Aggregate materials are needed to prevent soil erosion and maintain public infrastructure in mobility systems such as roadways, sidewalks, as well as the stormwater drainage system walking trails and athletic fields.
Streets and Sidewalks uses FDOT #89 Rock and FDOT #01 concrete sand aggregates in combination with Portland Cement to produce concrete for repairs to streets and sidewalks citywide.
Road base and sandbags are used to stabilize stormwater systems. In addition, sandbags are provided to Clearwater residents during storms.
The proposed funding includes $220,000.00 from Public Works and $30,000.00 from other various city department budgets.
APPROPRIATION CODE AND AMOUNT:
ENRD180004-CONS-MATRLS $ 150,000.00
ENST180001-CONS-MATRLS $ 70,000.00
Other City departments $ 30,000.00
Funding for this contract is available in Capital Improvement Projects in amounts of $150,000.00 from ENRD180004, Streets and Sidewalks, $70,000.00 from ENST180001, Storm System Improvements, and $30,000 from other city departments.
Capital project ENRD180004, Streets and Sidewalks, is funded with revenues from the General Fund and Road Millage; project ENST180001, Storm System Improvements is funded with Stormwater Utility Enterprise Fund revenues; funding for use of this contract by other departments will come from their respective operating source (General Fund, Utility and/or Enterprise Funds).
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systemic management efforts.4.4 Develop accessible and active transportation networks that enhance pedestrian safety and reduce citywide greenhouse gas emissions.
