SUBJECT/RECOMMENDATION:
Title
Approve Change Order 2 to Gibbs and Register, Inc., of Winter Garden, FL, in the amount of $1,209,110.15 for the construction of Cleveland Street Streetscape Phase III increasing the contract from $15,215,742.30 to $16,424,852.45, add sixty-three calendar days to the contract and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
May 20, 2021, Council awarded a $15,215,742.30 construction contract to Gibbs & Register per Invitation to Bid (ITB) 16-0003-EN and 19-0026-EN for work associated with Cleveland Street Streetscape Phase III. Construction began in late June.
Through the course of excavation and the installation of new utilities, various unforeseen conditions were discovered and adjustments to the installation plans were necessary. These adjustments include additional materials required to resolve conflicts between water, storm, and sanitary utilities and with existing private utilities.
Reclaimed water service was also expanded to include lateral connections to properties on San Juan Avenue.
Contingencies are being expanded to account for future unforeseen conditions as excavation of the existing roadway proceeds.
In January 2022, City Manager approved a net zero Change Order 1, reallocating funds from unneeded project line items to other line items requiring additional work.
The additional work will require sixty-three calendar days to the contract with the updated completion scheduled for March 2023.
APPROPRIATION CODE AND AMOUNT:
3277327-546900-C2103 $512,581.50 Water
3277327-546900-C2103 $459,090.38 RCW
3277327-546900-C2103 $237,438.27 Sewer
First quarter budget amendments will provide transfers of Utility Renewal and Replacement Revenue in amounts of $971,671.88 from 327-96722, Line Relocation - Maintenance and $237,438.27 from 327-96634, Sanitary Utility Relocation Accommodation to Utility Renewal and Replacement project C2103, Downtown Streetscaping, to fund the change order.
An additional first quarter budget amendment will transfer $450,000 of Stormwater Revenue from capital improvement project ENST180005, Coastal Basin, to C2103, Downtown Streetscaping to provide contingency funds in the project.