SUBJECT/RECOMMENDATION:
Title
Award purchase orders to Harrell's, LLC, Heritage Landscape Supply Group, Inc. dba Heritage Professional Products Group, Howard Fertilizer and Chemical LLC, MAR Green Resources LLC and SiteOne Landscape Supply for citywide Herbicide, Pesticide and Assorted Related Products in the cumulative amount of $175,000 for initial term of March 1, 2025 through September 30, 2025, with two, one-year renewal options at $300,000.00 annually pursuant to Invitation to Bid 55-24 and authorize the appropriate officials to execute same.
Body
SUMMARY:
Invitation to Bid # 55-24 Herbicide, Pesticide and Assorted Related Products was released on August 5, 2024, and five submissions were received on September 5, 2024. The Parks & Recreation Department evaluated each submission and determined that the five noted companies, Harrell's, LLC, Heritage Landscape Supply Group, Inc. dba Heritage Professional Products Group, Howard Fertilizer & Chemical LLC, MAR Green Resources LLC and SiteOne Landscape Supply, meet the requirements of the city. This award is proposed to be made to the noted five vendors to ensure a continuity of supply and flexibility in the ordering of product and/or services, as may be needed. Therefore, the Parks & Recreation Department is recommending the award of the contract to the five vendors as follows:
Category 1 - Fungicides
1. Harrell's, LLC; 1.2.
2. Heritage Landscape Supply Group, Inc. dba Heritage Professional Products Group; 1.1-1.3, 1.6-1.7, 1.11 and 1.13.
3. Howard Fertilizer & Chemical LLC; 1.2 and 1.12.
4. SiteOne Landscape Supply; 1.2, 1.4-1.5, and 1.8-1.9.
Category 2 - Herbicides
1. Harrell's, LLC; 2.1-2.2, 2.5 (secondary), 2.17, 2.20, 2.22, 2.23 (secondary) 2.24-2.25, 2.32-2.36, 2.39, and 2.44 (secondary).
2. Heritage Landscape Supply Group, Inc. dba Heritage Professional Products Group; 2.1-2.2, 2.3 (secondary), 2.4, 2.6, 2.8-2.12, 2.14 (secondary), 2.17, 2.19 (secondary), 2.20-2.21, 2.24-2.25, 2.32-2.34, 2.36-2.40, 2.41 (secondary), 2.42- 2.43, 2.44 (secondary), 2.45, and 2.49-2.50.
3. Howard Fertilizer & Chemical LLC; 2.1-2.2, 2.7, 2.14 (secondary), 2.16-2.17, 2.22, 2.24-2.25, 2.32-2.36, 2.44 (secondary), and 2.47-2.48.
4. MAR Green Resources LLC; 2.3, 2.5, 2.14-2.15, 2.19, 2.23, 2.30, 2.41 and 2.44.
5. SiteOne Landscape Supply; 2.1-2.2, 2.5 (secondary), 2.13, 2.14-2.15 (secondary) 2.17-2.18, 2.20, 2.22, 2.24-2.29, 2.30 (secondary), 2.31-2.36, 2.39, 2.44 (secondary), 2.46, and 2.47-2.48 (secondary).
Category 3 - Pesticides and Insecticides
1. Harrell's, LLC; 3.4.
2. Heritage Landscape Supply Group, Inc. dba Heritage Professional Products Group; 3.2-3.4, and 3.8-3.13.
3. Howard Fertilizer & Chemical LLC; 3.4-3.5 and 3.7.
4. SiteOne Landscape Supply; 3.1, 3.4, 3.6 and 3.14.
Category 4 - Fertilizer
1. Howard Fertilizer & Chemical LLC; 4.2, 4.4, 4.12, 4.14-4.17, 4.19-4.20, 4.22 and 4.26.
2. SiteOne Landscape Supply; 4.1, 4.2 (secondary), 4.3, 4.4 (secondary), 4.5-4.11, 4.13-4.14, 4.18, 4.19-4.20 (secondary), 4.21, 4.23-4.25, and 4.27.
Category 5 - Related Products (Misc.)
1. Harrell's, LLC; 5.4 (secondary).
2. Heritage Landscape Supply Group, Inc. dba Heritage Professional Products Group; 5.1, and 5.7-5.8.
3. Howard Fertilizer & Chemical LLC; 5.4.
4. SiteOne Landscape Supply; 5.2-5.3, 5.5-5.6 and 5.9.
Category 6 -Catalogue and Pick up Discount
1. No award.
Category 7 - Insecticide with application
1. Howard Fertilizer & Chemical LLC; 7.1.
This contract will be used for parks and recreational facilities.
The Parks & Recreation Department estimates the annual expense of this contract at $175,000 for the initial term of March 1, 2025 through September 30, 2025 and $300,000 per year for the two one-year renewal options from Parks & Recreation funding with. The Parks & Recreation Department will ensure that all requirements, including any applicable provision of insurance, will be met.
APPROPRIATION CODE AND AMOUNT:
Funding will come from a variety of general fund cost centers; primarily from, parks & beautification (0101860) and athletic maintenance (0101880) codes, as well as various Capital Improvement Project codes (M2204, M2206, M2207). The Parks and Recreation department and these capital projects are funded by General Fund revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts;
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events; and
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
