SUBJECT/RECOMMENDATION:
Title
Award a Construction Contract to Gator Grading and Paving LLC of Palmetto, Florida for the 2025 Street Resurfacing Project (24-0045-EN) in the annual amount of $3,000,000.00 for an initial one-year term with options for three additional one-year terms on an unit price basis, pursuant to Invitation to Bid (ITB) 24-0045-EN and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City of Clearwater annual Street Resurfacing Program is designed to prevent deterioration as well as preserve roadway wearing surfaces and maintain the integrity of the roadway subsurface throughout the city street system.
ITB 24-00465-EN was issued on September 24, 2025, for Roadway Resurfacing. The City received five responses on October 29, 2025. Of these responses, Gator Grading and Paving represented the lowest, most responsible bidder for Sections 1.0 (Resurfacing) and 2.0 (Stormwater). Although Preferred Materials submitted the lowest bid for Section 3.0 (ADA Improvements), the ADA work will instead be performed under an existing contract with Central Florida Contractors (ITB 25-0001-EN), whose pricing is significantly lower. In the best interest of the city, the City Manager approved canceling the Section 3.0 award, and all ADA-related work moving forward will be directed to Central Florida Contractors for greater cost efficiency.
Gator Grading and Paving has successfully completed numerous resurfacing contracts with the city, demonstrating their ability to provide cost effective, high-quality and best overall value in milling, paving and sidewalk repair/construction.
During Fiscal Year 2025, the City resurfaced approximately 30 lane miles of roadway, including improvements in the Virginia Groves, North Harbor Oaks, Grove & Cleveland, Sunny Lake, Beverly Heights, Skycrest, and Imperial Park neighborhoods. The streets scheduled for resurfacing in this contract are from the City’s pavement management efforts, citizens' requests, and staff observations; and have all been determined to warrant inclusion by virtue of an inspection and prioritization process performed by Transportation and Right-Of-Way Division staff.
Major Roads Include: Island Way and Windward Passage; Pierce Street and Park Street, as well as other various streets throughout the city.
Local Roads/Neighborhoods Include: Woodgate III, Clearwater Manor/Sunnydale Neighborhoods, Tropic Hills Dr Neighborhoods.
This is a unit price contract with a not to exceed $3,000,000.00 annually with an estimated start date of December 15, 2025.
The City reserves the option to extend the contract on a yearly basis up to three additional one-year renewal terms, through December 2029.
APPROPRIATION CODE AND AMOUNT:
ENRD180004-CONS-CNSTRC $3,000,000.00
Funding for this construction contract is available in capital project ENRD180004, Streets & Sidewalks. This project is funded by Road Millage, Fuel Tax, and General Fund revenues.
STRATEGIC PRIORITY:
High Performing Government [1.2, 1.3], Environmental Stewardship [4.4]
