SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Rep Services, Inc., of Longwood, Florida for the purchase and installation of playground equipment in the total amount of $451,549.93, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City of Clearwater’s Parks and Recreation Department proposes this playground project for the Lake Bellevue Neighborhood Revitalization Area at the city’s Ross Norton Recreation and Aquatic Complex located at 1426 S Martin Luther King, Jr., Ave, Clearwater, FL 33756.
In 2008, a community playground was constructed on the east side of the Ross Norton Recreation Complex. The playground has served the community well for the past 15 years but is now in need of replacement. The City receives funding from the Juvenile Welfare Board to provide structured and meaningful after-school and summer camp programs for kids aged 5 to 12. The existing playground’s proximity to the building, bathrooms, and parking lot poses challenges to ensure that the licensure standards through Pinellas County Licensure Board are met. Staff is recommending the replacement playground be relocated closer to the Recreation Center and bathrooms, providing greater ease of use.
Staff propose to convert the facility’s previous skate park area for the proposed playground. The playground will be accessible to children to enjoy an outdoor social space in a park setting located to the west of the facility. This contract will provide for the purchase and installation of age-appropriate equipment, including spinners, slides, swings, and climbers. This contract is for a period of 44 weeks, to begin in May 2023.
Included in this contract is a poured in place playground surface rather than traditional engineered mulch which is difficult to maintain and requires constant upkeep. The poured in place material is easy to maintain, sustainable, has a life cycle of 20 years, provides consistent environment for children and provides savings to the City.
The City of Clearwater’s Economic Development and Housing Department has allocated a grant to the City’s Parks and Recreation Department in the amount of $185,000.00 in FY 2022-2023 CDBG-CV funds toward the project. The award is a cost reimbursement grant.
The proposed pricing for Rep Services, Inc. is established under a contract with Clay County, pursuant to RFP No. 18/19-2. Rep Services, Inc. was approved by the Clay County Board of County Commissioners as the most responsive bidder for replacement of Park and Playground Equipment on May 28, 2019, for an initial contract term expiring May 22, 2022. Extension of contract no. RFP 18/19-2 was approved by the Clay County Board of County Commissioners on May 24, 2022, for an additional one-year renewal expiring May 22, 2023. This piggyback still has an additional one-year renewal remaining. Pursuant to 2.563(1)(c) piggyback, the amount of piggyback will be $399,010.43 ($269,178.30 for playground equipment and $129,832.13 for installation).
Pursuant to 2.563(1)(d), non-competitive purchase under proposal no. 19356.08, a total of $52,539.50 will be considered impractical ($13,152.00 for the required bond, $5,300.00 for engineering services, and $34,087.50 for freight).
If/when Council approves this item, Parks and Recreation will immediately submit the purchase request to Rep Services to lock in the pricing.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project M2206 - Parks & Beautification R&R.
USE OF RESERVE FUNDS:
N/A