SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Oracle America, Inc. of Redwood Shores, CA for software maintenance in a not-to-exceed amount of $195,097.04 for a one-year term pursuant to Clearwater Code of Ordinances Section 2.563 (1)(a), single source, and authorize the appropriate officials to execute same.
Body
SUMMARY:
This is an annual maintenance contract for Oracle software consisting of three components:
1. Oracle database licensing at $50,823.93 for the City’s utility billing (Cayenta) and asset management systems (OWAM)
2. Oracle OWAM maintenance (asset management system) at $118,390.41 for the City’s enterprise asset management application
3. Oracle Mobile Device at $25,882.70 for licenses supporting remote access to the asset management application
This purchase is for the necessary maintenance of the Oracle software, which is only offered by Oracle, the software manufacturer. This maintenance cannot be acquired from any other source. The City has used the Oracle software since 2004 and will be sunsetting these applications in Fiscal Year 2027.
This Purchase Order represents a $14,451.65 increase in real maintenance costs from a year ago.
In addition, a one-year software update license and support renewal for WebLogic Suite in the estimated amount of $16,841.64 will be procured as a Small Purchase using one of Oracle’s authorized distributors on a separate purchase order. The WebLogic Suite is used for development and maintenance of web-based application viewers for the OWAM environment. The grand total for Oracle maintenance to include the WebLogic Suite from an authorized distributer for Oracle will not exceed $211,938.68.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 5559864-530500, maintenance contracts, to fund this contract.
STRATEGIC PRIORITY:
This purchase will support all the objectives of a High-Performance Government, as well as Superior Public Service.
