SUBJECT/RECOMMENDATION:
Title
Approve the extension of Purchase Order 510558, to April 30, 2016 and increase funding in the amount of $90,000, with Heath Consultants, Inc., to provide natural gas line locating services, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Heath was selected in 2013 based on their response to RFP 04-13, Natural Gas Distribution Main and Service Line Locating. Clearwater Gas System (CGS) is requesting a two-month extension of their existing Purchase Order and increase funding by $90,000 to cover expenses as staff bids out a new line locating contract. Heath has agreed in writing to hold their contract prices the same during this time extension. CGS has been very pleased with Heath's work during the past three years. The City Manager approved a 10% increase ($37,500) on the original PO amount in January 2016. With the $90,000 increase, the new PO total will be $502,500.
Heath Consultants performs all CGS utility line locating during business hours. Once the locate ticket is electronically received from FL Sunshine One-Call, a Line Spotter goes out to the site and marks the approximate location of our gas lines, usually with flags and spray paint. This will inform the contractor/excavator of the approximate location of our facilities once they commence excavation.
Florida law requires anyone who plans to dig and/or perform excavation activities in the right of way or on private property to call the FL Sunshine One-Call center and place a ticket 48 hours prior to performing the excavation.
APPROPRIATION CODE AND AMOUNT:
CGS has funds budgeted and available in account codes 423-02066-530300 (Contractual Services) for $67,500 in Pinellas Gas Maintenance, and 423-02173-530300 (Contractual Services) for $22,500 in Pasco Gas Maintenance.
USE OF RESERVE FUNDS:
N/A