SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to United Rentals (North America) Inc. for the rental of eight portable pumps for term June 1, 2024 through August 27, 2024, with an optional three-month extension, valid November 30, 2024, if the underlying contract is renewed in the total not-to-exceed amount of $139,176, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), piggyback, and authorize the appropriate officials to execute same.
Body
SUMMARY:
Given the increased sea levels, with hurricane season rapidly approaching and based upon the successful results of the initial supplemental stormwater pump deployment on North Beach, it is staff’s desire to ensure that supplemental stormwater pumps are deployed and ready for service at each of the eight gravity stormwater outfalls on North Beach.
On April 29, 2024, City Council approved the purchase of four portable pumps from MWI Corporation. With hurricane season quickly approaching, rental pumps are necessary to reduce overload and surcharge of the stormwater conveyance by pumping stormwater discharge versus relying on gravity flow, which is impossible during periods of high tides. The current rental pumps are deployed at four intersections of Bay Esplanade and Bruce Ave., Carlouel Dr., Laurel, and Gardenia streets until the purchased pumps can be delivered.
The current rental pump term is approaching its expiration and cannot be extended. Public Works is awaiting a delivery date of the new purchased pumps. To ensure continuous pumping operations, multiple “cooperative-qualified” vendors were contacted for pump availability and pricing to provide eight 4-in. rental pumps during the time gap.
United Rentals provided two separate quotes for the eight pumps. The proposals are a piggyback off Sourcewell contract #062320-URI valid through August 27, 2024, with the option for a one-year renewal. Public Works anticipates pump rental through August 27, 2024, with a 3-month renewal through November 30, 2024 included to cover a worst-case scenario, a delayed delivery of the purchased pumps. The 6-month total rental is $139,176. Public Works is aware that if the Sourcewell contract does not renew for the additional one-year term, the Public Works contract would be terminated on August 27, 2024, and Public Works would need to be find an alternate option.
If an additional rental term is needed, Public Works will bring a request for an increase to Council for approval.
APPROPRIATION CODE AND AMOUNT:
ENST180001-CONS-MATRLS $139,176.00
Funds are available in Capital Improvement Project 319-ENST180001, Storm System Improvements, to fund this purchase order.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
