SUBJECT/RECOMMENDATION:
Title
Approve Supplemental Work Order 4 with Moffatt and Nichol to provide construction phase services for Phase 2 of the Beach Marina project (21-0008-MA), in the amount of $96,276.00, increasing the purchase order from $1,998,326.50 to $2,094,602.50 pursuant to RFQ 24-21 and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Construction phase services for this project were planned to be awarded in phases and this workorder increase is included in the current project budget. To begin Phase 2 of construction and continue the project, the oversight services must now be awarded. The Moffatt and Nichol (M&N) team was previously approved to provide Phase 1 construction phase services under Supplemental Work Order 2 (a full summary of the M&N work order is detailed below). This Supplemental Work Order 4 will authorize Phase 2 construction services, including observation to ensure construction is completed in general conformance with the construction documents through project completion and provide as-built surveys and drawings. In addition, M&N will also assist the City during the negotiation and award period of the recently awarded FDEP Resilient Florida grant.
This scope of work assumes a nine-month construction schedule for Phase 2 and includes a five working day turnaround on RFIs and a ten working day turnaround on submittals/shop drawings. M&N and its subconsultants will conduct periodic site visits to observe construction progress; however, full-time inspection and materials testing are not included in this scope. The Construction Manager at Risk (CMAR) is responsible for providing special inspection and construction materials testing services.
M&N will also coordinate with the City’s grant administrator, marina staff, and the CMAR during the FDEP Resilient Florida grant award and negotiation process. Responsibilities include coordinating with FDEP on the technical details of the project, finalizing the grant budget and matching funds, reviewing the grant forms and agreement, and supporting the development of the grant documentation. The City will administer the grant following execution, including submission of the first invoice and quarterly reports. Approximately 54 hours are estimated for this task.
Summary of Previously Approved Work Orders:
• October 7, 2021: City Council approved the professional service agreement and design work order with M&N pursuant to Request for Qualifications (RFQ) 24-21 in the amount of $1,484,174.50.
• July 18, 2023: City Manager approved Supplemental Work Order 1 for a parking study to evaluate the parking demand at the Marina in the amount of $35,900.00, for a new total of $1,520,074.50.
• August 15, 2024: City Council approved Supplemental Work Order 2 or Construction Engineering Inspection (CEI) for Phase 1, additional permitting services, and grant administration (Resilient Florida and Sport Fish Restoration Grants) in the amount of $329,017.00, for a new total of $1,849,091.50. This agenda item stated Phase 2 engineering services would be included in a future supplemental work order.
• July 8, 2025: City Manager approved Supplemental Work Order 3 for design and inspection of temporary repairs for the existing fuel dock and associated permitting services in the amount of $149,235.00, for a new total of $1,998,326.50.
APPROPRIATION CODE AND AMOUNT:
Funding for this work order is available in capital project C1905, Beach Marina Upgrade. This project is funded by revenues from the Marina Fund, Penny for Pinellas, General Fund, grant funds from the Tourist Development Council and the Florida Fish and Wildlife Conservation Commission, and an interfund loan from the Capital Improvement Fund.
STRATEGIC PRIORITY:
This falls under objective 2.1 “Strengthen public-private initiatives”, 2.3 “Promote Clearwater”, 4.1 “Support proactive climate resiliency strategies”, and 5.3 “Generate organizational success”.
