SUBJECT/RECOMMENDATION:
Title
Award a contract (purchase order) to Garland/DBS, Inc., in the amount of $151,885 for Marshall St. Control Building roof replacement, and storage roof recoating, and Belt Press Building roof repairs, per proposal 25-FL-160879, in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental contracts, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Marshall St. Control Building roof is forty years old and has had several maintenance issues over the past few years. The core samples of the roof indicated that complete removal and replacement of the roof system is necessary. However, the EPDM roof over the equipment storage room is in good condition and only requires minor repairs and re-coating of the roof. Also, further investigation of the Belt Press Building roof determined that only minor repairs are required at this time.
In choosing a contractor, staff evaluated the U.S. Communities and Master Intergovernmental Cooperative Purchasing Agreement (MICPA). Garland/DBS, Inc. is a contractor that has been awarded a bid for roofing services through this agreement specifically with Cobb County, Georgia, and available to all members of the U.S. Communities cooperative, of which the City of Clearwater is a member since 2002. Garland took the scope of work and managed a construction bid process, resulting in four local bids for this work. The lowest responsive bid was Springer-Peterson Roofing & Sheet Metal, Inc, which will serve as a subcontractor to Garland. The bid date was October 27, 2016.
Funding for this project will be provided through approved Fiscal Year 2016 CIP for $165,000.
APPROPRIATION CODE AND AMOUNT:
327-96664-563600-535-000-0000