SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to multiple vendors for the purchase of computer parts, product maintenance, servers, and network equipment in the cumulative not-to-exceed amount of $2,400,000.00, for term December 1, 2024 through either the expiration of the respective contract or September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and Section 2.561(5), small purchases, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Information Technology Department is requesting authorization to procure computer and network supplies from various vendors to include parts, cabling, servers, computers, power supplies, wireless and security technology for the maintenance and upgrade of the city’s computer network and equipment.
Purchases will be obtained through various piggyback contracts.
The list of vendors with their piggyback contracts are as follows:
Amazon:
• Omnia Contract No. MA3457 (State of Utah) valid through 05/05/2025
https://www.omniapartners.com/suppliers/amazon-business/public-sector/contract-documents#contract-390 <https://www.omniapartners.com/suppliers/amazon-business/public-sector/contract-documents>
CDW-Government LLC:
• Omnia Contract No. MA3458 (State of Utah) valid through 05/05/2025
https://www.omniapartners.com/suppliers/cdwg/public-sector/contract-documents#contract-387 <https://www.omniapartners.com/suppliers/cdwg/public-sector/contract-documents>
• Sourcewell Contract No. 071321-CDW valid through 09/10/2025
<https://www.sourcewell-mn.gov/cooperative-purchasing/071321-CDW>
• Omnia 2024056-01 - GOV (City of Mesa, AZ) valid through 7/1/28
<https://www.omniapartners.com/suppliers/cdwg/public-sector/contract-documents>
• Sourcewell 121923-CDWG Tech Catalog valid through 2/27/2028
<https://www.sourcewell-mn.gov/cooperative-purchasing/121923-CDW>
• State of Florida Contract No. 43230000-23-NASPO-ACS valid through 04/24/2027
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
Carasoft, Inc:
• State of Florida Contract No. 43230000-NASPO-16-ACS valid through 09/30/2026
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/cloud_solutions>
DGR:
• OMNIA PARTNERS CONTRACT 01-154 (IT Security and Data Protection Solutions) (Region 14 ESC-TX) Valid Through 11/30/2025
https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents#contract-1517 <https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents>
• SOURCEWELL CONTRACT RFP #121923 Valid Through 02/27/2028
<https://www.sourcewell-mn.gov/cooperative-purchasing/121923-dgr>
• SVAR 43230000-23-NASPO-ACS (State of Florida) Valid Through 04/24/2027
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
DOF Creations:
• OMNIA PARTNERS CONTRACT 01-154 (IT Security and Data Protection Solutions) (Region 14 ESC-TX) Valid Through 11/30/2025
https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents#contract-1517 <https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents>
GovConnection dba Connection Public Sector Solutions:
• Omnia Contract No. 01-144 (Region XIV Education Service Center) valid through 11/30/2025
https://www.omniapartners.com/suppliers/connection/public-sector/contract-documents#contract-1476 <https://www.omniapartners.com/suppliers/connection/public-sector/contract-documents>
HP, Inc:
• FL - State of Florida (NVP PC5)43230000-23-NASPO-ACS Valid Through 04/24/2027
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• FL - State of Florida MFD 44100000-24-NASPO-ACS Valid Through 07/31/2026
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/multi-function_devices_copiers_and_related_software_and_services>
InSight Public Sector Inc:
• State of Florida Contract No. 43230000-23-NASPO-ACS valid through 04/24/2027
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• State of Florida Contract No. 43230000-NASPO-16-ACS valid through 09/30/2026
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/cloud_solutions>
SHI International Corp:
• State of Florida Contract No. 43230000-23-NASPO-ACS valid through 04/24/2027
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• State of Florida Contract No. 43230000-NASPO-16-ACS valid through 09/30/2026
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/cloud_solutions>
• TIPS - Tech. Solutions, Products & Servies 230105 Valid Through 5/31/2028
<https://www.tips-usa.com/vendorProfile.cfm?RecordID=7D90DFBE5334489DF430FE8FF41599D3>
• Omnia 2024056-02 (City of Mesa, AZ) Valid Through 7/1/2028
<https://www.omniapartners.com/suppliers/shi/public-sector/contract-documents>
Authorization to add additional vendors as needed is also requested following the proper procurement process with oversight from the Procurement Division to include small dollar purchases subject to Clearwater Code of Ordinances Section 2.561(5).
APPROPRIATION CODE AND AMOUNT:
Funds are available in various departmental cost centers in object codes 550100 (Office Supplies), 550400 (Operating Supplies), 550800 (Computer Parts), 530100 (Professional Services), 530300 (Contractual Services), and 530500 (Maintenance) as well as various Capital Improvement Projects to fund these purchases.
STRATEGIC PRIORITY:
These purchases help accomplish strategic objectives 1.2, 1.3, and 1.4. The Information Technology Department maintains critical public infrastructure to deliver sustain a high level of service to support a safe and healthy community.
