SUBJECT/RECOMMENDATION:
Title
Approve an increase to Pinellas County for the Joint Project Agreement (JPA) 001034A between Pinellas County and the City of Clearwater for the Reclaimed Water Pipe Repair on Old Coachman Rd., Project 17-0056-UT in the amount of $87,897.48 for a new project total of $594,480.48 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Pinellas County intends to replace the bridge at the Old Coachman Road over Alligator Creek crossing near BayCare Ballpark. The City of Clearwater owns and maintains a 16-in. reclaimed water (RCW) main that runs along the west side of the existing bridge. The bridge construction requires relocation or adjustments to the City’s RCW main due to conflicts with the County’s proposed improvements. The City benefits from the relocation.
November 2019, Purchasing Manager approved the initial Work Order to EOR AECOM in the amount of $29,158.00 to provide design and bidding services associated with relocating the RCW main.
June 2020, City Manager approved Supplemental Work Order 1, in the amount of $46,220.00, to AECOM, increasing the total work order value to $75,378.00, to include engineering services during construction associated with relocating the city RCW main.
On June 4, 2020, City Council approved a JPA in the amount of $356,790.00 to fund the contractor’s construction costs (ID#20-7764). Unfortunately, Pinellas County did not bid the project within the original JPA timeline, and it has since expired. The bidding did not occur due to COVID related issues and lack of project manager resources. Also, due to the amount of time that had passed since the original JPA and Supplemental Work Order 1 were approved, both costs had increased.
On December 1, 2022, City Council approved (ID #22-1216) a revised JPA #001034A with Pinellas County in the amount of $506,583.00, to fund the contractor’s construction costs.
On September 18, 2023, Pinellas County provided the City with the response from Cone & Graham, Inc., the lowest responsive, responsible bid in accordance with the specifications. The city of Clearwater’s Utility Work responsibility included in the low bid is $566,171.88. Furthermore, an additional 5% administrative cost to the bid amount is due to Pinellas County at the time of payment, per the JPA. Thus, the city will be responsible for a payment of $594,480.48 to the County for this utility work.
On September 26, 2023, City manager approved Supplemental Work Order 2, in the amount of $9,218.00, to AECOM that provides for additional costs adjustments for engineering services during construction. AECOM’s total work order value increased to $84,596.00.
The project is estimated to be completed within 240 calendar days from the Notice to Proceed issued by Pinellas County to the contractor.
Public Utilities owns and maintains the reclaimed distribution system included in this scope of work. Repair of the reclaimed main supports the City’s strategic objective of High Performing Government by maintaining public infrastructure and environmental resources as well as responsive levels of service for public facilities and amenities.
APPROPRIATION CODE AND AMOUNT:
3217321-546900-96739 $ 594,480.48
Funds are available in capital improvement project 96739, Reclaimed Water Distribution System to fund this JPA.