SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Ferguson Waterworks of Tampa, FL, for the procurement of Neptune water meter original equipment manufacturer (OEM) replacement parts in the one-time purchase amount of $45,679.30 pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), impractical to bid, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Approval is requested to purchase Neptune original equipment manufacturer (OEM) replacement parts from Ferguson Waterworks. Ferguson Waterworks has been identified as the sole source vendor for Neptune OEM replacement parts. These parts are necessary to maintain Public Utilities’ existing inventory of Neptune water meters.
This procurement will allow the city to rebuild and refurbish existing meters rather than purchase new units, resulting in cost savings while ensuring continued operational reliability and efficiency. It is impractical to openly bid replacement parts because the City has standardized its use of Neptune meters throughout the system, and use of approved and proprietary replacement parts is necessary to maintain functionality and warranty guarantees with minimal redesign.
Although the purchase is below the threshold for Council’s authorization, the vendor requires an indemnification provision, which necessitates council approval.
APPROPRIATION CODE AND AMOUNT:
4212051-550400 $45,679.30
Sufficient funding is available in the Public Utilities operating cost code 4212051-550400, operating supplies and materials, to fund this purchase.
The Public Utilities department is funded by revenues from the Water & Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
This meets the City’s Strategic Plan to achieve a High Performing Government by maintaining public infrastructure through systematic management efforts and superior public service.
