SUBJECT/RECOMMENDATION:
Title
Award a contract extension to SunPrint, Inc. of Oldsmar, FL for copier and printer services for the period of July 1, 2018 through October 20, 2018 and increase Munis Contract No. 900094 by a $25,000 for a new total of $125,000, in accordance with Sec 2.564 (1)(d), Code of Ordinances, under Clay County School District Contract No. 12-SCH-87 and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
- SunPrint, Inc. was selected via piggyback/other governmental bid on a Clay County Schools agreement.
- SunPrint, Inc. in July 2017 to provide hardware, printing supplies and support services for the City’s 72 copiers as well as support services an additional 58 printers. The original contract was for a 9-month period from 7/1/17 - 4/19/18 for a total of $75,000.
- The contract was extended in April of 2018 for an additional 3 months (4/20/18-7/31/18) and an $25,000, for a new total of $100,000.
- Clay County School District extended their service agreement through October 20, 2018.
- The Information Technology Department will issue an RFP for copier and print services in the July/August timeframe to solicit vendors for future copier and print Services.
- The additional service extension will provide uninterrupted service and support for the City’s copiers and select printers through the solicitation period.
APPROPRIATION CODE AND AMOUNT:
Monthly invoices are processed by the IT and charged back to departments based upon specific print/copy volumes. Chargebacks are processed in departmental operating budgets to line item 0544100 (rental equipment/services).
USE OF RESERVE FUNDS: N/A