SUBJECT/RECOMMENDATION:
Title
Authorize an increase to the purchase order with GSA Security, Inc. of Tampa, FL, for the purchase, installation, maintenance, and repair of security cameras in the amount of $200,000.00 for the term ending October 24, 2025, bringing the total not-to-exceed amount to $400,000.00 and an increase of $150,000.00 to the subsequent one-year renewal option for a new annual not-to-exceed amount of $350,000.00 in accordance with Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorizes the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City currently operates approximately 1000 Axis IP security cameras composed primarily of exterior facility surveillance systems.
The Information Technology Department (IT) is requesting authorization to increase the existing purchase order with GSA Security for the purchase, installation and maintenance of both new and existing cameras approved by Council on June 6, 2024. This procurement is being made through a piggyback on Hillsborough County Public Schools (HCPS) Bid No. 21089-MST-KJ valid through October 24, 2025, and includes a one-year renewal option. If HCPS elects to extend the contract with GSA Security, the City seeks authorization to extend its agreement accordingly, with continued oversight by the Procurement Division.
The accelerated pace of project implementation, combined with several unanticipated projects and ongoing post hurricane recovery efforts, have resulted in an increased rate of expenditures this fiscal year. Planned projects for the upcoming fiscal year include the Cleveland Street Downtown District and Mercado, Osceola Parking Garage, Osceola Corridor Improvements, City Hall, Beach Marina Improvements, construction monitoring, and other locations for the Intelligent Policing Project.
APPROPRIATION CODE AND AMOUNT:
Installation of security cameras at other city facilities will be funded from various operating and capital codes as requested by department, and in IT capital project 355-94873, Citywide Camera System which is funded by Administrative Service Fund revenues (an internal service fund of the City).
STRATEGIC PRIORITY:
These purchase helps accomplish strategic objectives 1.2, 1.3, and 1.4. The Information Technology Department maintains critical public infrastructure to deliver sustain a high level of service to support a safe and healthy community.
